Senior Accounts Payable Accountant

WhiteCap Workforce Solutions; Melville (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

WhiteCap Workforce Solutions is seeking an AP professional for our Long Island office to manage operating expense accounting and treasury payments for Direct Bill suppliers not paid through the company's commercial card programs.

The role requires accurate review, recording, reconciliation, payment, and reporting of obligations, while maintaining strong approval, banking, and documentation controls, and partnering with Financial Operations, budget owners, banking partners, and suppliers.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.
• Five+ years of progressive experience in Accounts Payable, accounting, treasury operations, supplier payments, or a related discipline.
• Demonstrated experience with operating expense accounting, invoice coding, accruals, journal entries, account reconciliations, and month-end close.

Responsibilities

• Review, code, and process invoices for corporate operating expenses.
• Validate invoice accuracy, supporting documentation, departmental coding, entity assignment, and approval requirements.
• Ensure operating expenses are recorded in the appropriate general ledger accounts, departments, entities, currencies, and accounting periods.
• Maintain accurate vendor records and coordinate required documentation for new vendors or vendor changes in accordance with established controls.
• Reconcile vendor statements, research discrepancies, and resolve duplicate, missing, disputed, or incorrectly recorded invoices.
• Analyze Accounts Payable aging and unpaid obligations and communicate items requiring action or escalation.
• Identify potential month-end unrecorded liabilities and prepare operating expense accruals when required.
• Manage payment processes for Direct Bill suppliers.
• Prepare and process approved domestic and international wire transfers, ACH payments, and other authorized treasury disbursements.
• Validate payment instructions, invoice support, due dates, approval, and payment amounts before submission.
• Coordinate payment release under established authorization and segregation-of-duties controls.
• Maintain payment schedules and trackers.
• Monitor payment status and investigate unsuccessful transactions.
• Respond to supplier payment inquiries and provide remittance information after payment confirmation.
• Coordinate with Treasury regarding bank balances, payment timing, and material exceptions.
• Prepare journal entries and supporting schedules related to operating expenses, Direct Bill supplier liabilities, cash disbursements, bank fees, foreign currency activity, and other assigned Accounts Payable matters.
• Reconcile Accounts Payable subledger activity to the general ledger and investigate reconciling items.
• Prepare assigned balance sheet reconciliations and ensure reconciling items have documented ownership and timely resolution.
• Support monthly, quarterly, and annual close activities, including cut-off review, accruals, payment clearing, variance analysis, and financial reporting support.
• Support internal and external audit requests, control testing, and other accounting inquiries.
• Maintain controls over approvals, vendor changes, banking verification, payment preparation/release, and transaction recording.
• Maintain complete, organized, and audit-ready support for invoices, approvals, and reconciliations.
• Develop and maintain Accounts Payable and treasury payment SOPs, checklists, and recurring close schedules.
• Identify recurring issues and recommend process, reporting, control, or automation improvements.
• Participate in ERP, banking, workflow, reporting, and payment-process enhancements.
• Provide day-to-day guidance to Accounts Payable team members.

Skills

Operating expense accounting

Invoice coding

Accruals

Journal entries

Account reconciliations

Month-end close

Excel

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Oracle NetSuite

Job description

A fast-growing PE-backed technology and services company is looking to hire an AP professional in their Long Island office.

Our client is seeking a professional to support the Accounts Payable function by managing operating expense accounting and treasury payment execution for Direct Bill suppliers that are not paid through the company's commercial card programs. The position is responsible for the accurate review, recording, reconciliation, payment, and reporting of these obligations while maintaining strong approval, banking, and documentation controls.

This role partners with various departments including Financial Operations, internal budget owners, banking partners, and suppliers to ensure invoices and supplier obligations are recorded correctly and paid accurately and timely.

A fast-growing PE-backed technology and services company is looking to hire an AP professional in their Long Island office.

Our client is seeking a professional to support the Accounts Payable function by managing operating expense accounting and treasury payment execution for Direct Bill suppliers that are not paid through the company's commercial card programs. The position is responsible for the accurate review, recording, reconciliation, payment, and reporting of these obligations while maintaining strong approval, banking, and documentation controls.

This role partners with various departments including Financial Operations, internal budget owners, banking partners, and suppliers to ensure invoices and supplier obligations are recorded correctly and paid accurately and timely.

What You'll Do

• Accounts Payable and Operating Expense Accounting
  • Review, code, and process invoices for corporate operating expenses.
  • Validate invoice accuracy, supporting documentation, departmental coding, entity assignment, and approval requirements.
  • Ensure operating expenses are recorded in the appropriate general ledger accounts, departments, entities, currencies, and accounting periods.
  • Maintain accurate vendor records and coordinate required documentation for new vendors or vendor changes in accordance with established controls.
  • Reconcile vendor statements, research discrepancies, and resolve duplicate, missing, disputed, or incorrectly recorded invoices.
  • Analyze Accounts Payable aging and unpaid obligations and communicate items requiring action or escalation.
  • Identify potential month-end unrecorded liabilities and prepare operating expense accruals when required.
• Direct Bill Supplier Treasury Payments
  • Manage payment processes for Direct Bill suppliers.
  • Prepare and process approved domestic and international wire transfers, ACH payments, and other authorized treasury disbursements.
  • Validate payment instructions, invoice support, due dates, approval, and payment amounts before submission.
  • Coordinate payment release under established authorization and segregation-of-duties controls.
  • Maintain payment schedules and trackers.
  • Monitor payment status and investigate unsuccessful transactions.
  • Respond to supplier payment inquiries and provide remittance information after payment confirmation.
  • Coordinate with Treasury regarding bank balances, payment timing, and material exceptions.
• Accounting, Reconciliations, and Close
  • Prepare journal entries and supporting schedules related to operating expenses, Direct Bill supplier liabilities, cash disbursements, bank fees, foreign currency activity, and other assigned Accounts Payable matters.
  • Reconcile Accounts Payable subledger activity to the general ledger and investigate reconciling items.
  • Prepare assigned balance sheet reconciliations and ensure reconciling items have documented ownership and timely resolution.
  • Support monthly, quarterly, and annual close activities, including cut-off review, accruals, payment clearing, variance analysis, and financial reporting support.
  • Support internal and external audit requests, control testing, and other accounting inquiries.
• Controls, Documentation, and Process Improvement
  • Maintain controls over approvals, vendor changes, banking verification, payment preparation/release, and transaction recording.
  • Maintain complete, organized, and audit-ready support for invoices, approvals, and reconciliations.
  • Develop and maintain Accounts Payable and treasury payment SOPs, checklists, and recurring close schedules.
  • Identify recurring issues and recommend process, reporting, control, or automation improvements.
  • Participate in ERP, banking, workflow, reporting, and payment-process enhancements.
  • Provide day-to-day guidance to Accounts Payable team members.

What You'll Bring

• Required Skills, Education, and Experience
  • Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.
  • Five or more years of progressive experience in Accounts Payable, accounting, treasury operations, supplier payments, or a related discipline.
  • Demonstrated experience with operating expense accounting, invoice coding, accruals, journal entries, account reconciliations, and month-end close.
  • Experience preparing or processing ACH payments and domestic or international wire transfers.
  • Strong understanding of payment approvals, segregation of duties, vendor controls, and audit documentation.
  • Advanced Microsoft Excel skills and comfort working with high-volume financial data.
  • Strong analytical, organizational, problem-solving, and written communication skills.
  • Ability to independently manage recurring deadlines, investigate exceptions, and follow open items through completion.
• Preferred Qualifications
  • Experience with Oracle NetSuite or another enterprise resource planning system.
  • Experience in high-volume supplier payment environment.
  • Experience with multi-entity accounting, foreign currency transactions, international suppliers, or cross-border wires.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or protected veteran status and will not be discriminated against on the basis of disability.