Accounts Payable Specialist

Executive Alliance; Melville (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

A manufacturing company seeks an Accounts Payable Specialist to join its team in Melville, NY. The ideal candidate will have 4–5+ years of experience in a manual A/P environment, a Bachelor's degree in Accounting, and strong Excel proficiency. Responsibilities include processing vendor invoices, maintaining financial databases, and assisting with month-end accruals. Competitive salary range is $70,000 – $80,000 per year.

Qualifications

• 4–5+ years of experience performing A/P responsibilities in a manual environment.
• Strong understanding of G/L system and A/P processing.
• Detail oriented with strong organizational and analytical skills.

Responsibilities

• Review, code, date and process vendor invoices accurately.
• Prepare checks for internal signature and assist with month-end accruals.
• Communicate frequently with vendors and internal staff.

Skills

Manufacturing / Distribution industry experience

Tech-savvy and adaptable

Accurate tracking of vendor payables

Problem-solving skills

Experience in a manual A/P environment

Proficient in Excel

Education

Bachelor’s degree in Accounting or related field

Associate’s degree with 5–7+ years of experience

Tools

ERP systems

Job description

Base Pay Range

$70,000.00/yr – $80,000.00/yr

An established and growing manufacturing company with global divisions is seeking an Accounts Payable Specialist to join its A/P shared services team located at the company’s office in Melville, Long Island.

IDEAL CANDIDATE

• Manufacturing / Distribution industry experience (preferred but not required)
• Adaptive, organized and tech‑savvy, able to perform A/P processes through multiple divisional ERP instances (usually the same ERP but multiple instances by division)
• Able to accurately track and record vendor payables and cash flow
• Able to maintain a database of financial information
• Recognize and solve A/P problems that may arise
• Prepare and track 1099s and create a report with related information at year‑end

RESPONSIBILITIES

• Review, code, date and process vendor invoices accurately and in compliance with company policies and payment terms
• Data entry of invoices into the computer system
• Prepare checks for internal signature
• Date and code receiving reports / packing slips
• Perform 3‑way match
• Resolve A/P matters and problems
• Frequent communication with vendors and internal staff
• Receive appropriate internal approvals for payment as needed
• Assist with month‑end accruals, etc.
• Assist with sales tax compliance
• Internal financial reporting such as preparing a weekly estimate of vendor payments
• Work with accounting staff at corporate office and several divisions to prepare a 13‑week rolling cash forecast
• Prepare 1099s at year‑end

The company is not yet utilizing an automated A/P workflow and EDI; much of the work described above is performed manually. Candidates must have experience in a manual A/P environment. Candidates with experience only in an automated workflow environment are not a good fit for this role.

REQUIREMENTS

• Bachelor’s degree in Accounting or related field
• Associate’s degree with 5–7+ years of experience will be considered
• 4–5+ years of experience performing similar A/P responsibilities in a manual A/P environment
• Strong understanding of G/L system and A/P processing, including receipt of PO in ERP
• Strong organizational, analytical and recording skills
• Detail oriented
• Proficient in Excel and with ERP systems

This client does not sponsor candidates in the U.S. and is only considering candidates who currently live within commuting distance of the Melville, NY area.

Position Details

• Seniority level: Associate
• Employment type: Full‑time
• Job function: Accounting / Auditing
• Industries: Manufacturing