Accounts Payable Specialist

CSM Companies, Inc; Madison (WI); On-site; USD 42,000 - 55,000; Full time

Job summary

CSM Companies, Inc in Madison, WI is seeking a full-time Accounts Payable Specialist. The ideal candidate has solid foundational accounting knowledge, strong organizational and communication skills, and accuracy in handling invoices and payments for multiple entities.

Responsibilities include payable entry, payment processing, month-end close assistance, reconciling accounts, and supporting payroll processing through a third-party provider.

Qualifications

• Solid understanding of accounts payable and common procedures.
• Proficient data entry and document management.
• Experience with Excel and Lotus Notes preferred.
• 1–4 years of accounts payable exposure.
• Strong organizational and detail-oriented approach.

Responsibilities

• Assist in payable invoice entry and payment for select locations
• Prepare analysis associated with accounts and monitor company accounts to ensure payments are up to date
• Assist in month end close process including account reconciliation process
• Compile information and process payroll transactions for multiple entities through third party provider
• Projects as assigned by the Controller and Chief Financial Officer
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages from multiple locations
• Resolves payroll discrepancies by collecting and analyzing information
• Review invoices and check requests for proper coding
• Sort, organize and match bills and check demands
• Prepare reconciliations and investigate other coding related issues identified as part of month end and day to day operations

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Discretion

Education

Associate degree

Bachelor's degree in Accounting/Finance/Business Admin

High school diploma

Tools

Excel

Lotus Notes

Job description

Job DetailsJob Location: Corporate - Madison, WI 53718Position Type: Full TimeEducation Level: 2 Year DegreeJob Shift: DayJob Category: AccountingCSM Companies, Inc. in Madison is currently looking for a talented individual to take on a full-time Accounts Payable Specialist position! This position is ideal for those who have experience in the accounting field or a related field, strong organizational skills, strong communication skills, and strong problem-solving abilities. CSM values their employees and strives to offer opportunities for professional growth!

Responsibilities:

• Assist in payable invoice entry and payment for select locations
• Prepare analysis associated with accounts and monitor company accounts to ensure payments are up to date
• Assist in month end close process including account reconciliation process
• Compile information and process payroll transactions for multiple entities through third party provider
• Projects as assigned by the Controller and Chief Financial Officer

Primary Duties:

• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages from multiple locations
• Resolves payroll discrepancies by collecting and analyzing information
• Provides payroll support by answering questions and requests
• Ensures payment and accuracy of garnishments
• Review invoices and check requests for appropriate coding
• Sort, organize and match bills and check demands
• Prepare reconciliations and investigate other coding related issues identified as part of month end and day to day operations

QualificationsRequirements:

• High school diploma required, Associates orBachelor’s degree in Accounting, Finance, or Business Administration preferred
• The ideal candidate will have a general understanding of accounts payable and common accounting procedures
• Understanding of relevant computer programs, proficient in data entry and management
• Preferred software experience: Excel and Lotus Notes
• Preferred 1-4 years of accounts payable and general accounting exposure and experience
• Strong organizational skills including the ability to prioritize and work in a fast paced environment
• Attention to fine detail and accuracy
• Discretion and sound judgment
• Strong communication skills and problem-solving abilities