Accounts Payable Specialist

Truity Partners; Madison (WI); On-site; USD 33,000 - 39,000; Full time

Job summary

Truity Partners in Madison, WI is seeking an Accounts Payable Specialist to support high-volume AP operations, ensuring accurate and timely vendor payments. This role requires attention to detail, independence, and the ability to thrive in a fast-paced accounting environment.

Responsibilities include processing AP transactions, invoice matching, payments preparation, and maintaining organized records. Candidates should have 2+ years of AP experience and proficiency with ERP systems and Microsoft

Qualifications

• Associate or bachelor's degree in Accounting or a related field.
• Minimum of two years of Accounts Payable experience in a professional setting.
• Experience processing high-volume AP transactions.
• Strong attention to detail with high accuracy.
• Self-motivated with ability to work independently.
• Strong organizational/time-management skills for deadline-driven work.
• Experience with accounting/ERP systems and Microsoft Office.
• Strong written and verbal communication with vendors and internal teams.

Responsibilities

• Process a high volume of accounts payable transactions accurately and efficiently.
• Review invoices for accuracy, documentation, and required approvals prior to processing.
• Match invoices with supporting documentation and ensure proper recording in the accounting system.
• Match checks to invoices and prepare payments for distribution.
• Coordinate printing, preparation, and mailing of vendor payments.
• Maintain accurate and organized accounts payable records and supporting documentation.
• Research and resolve invoice discrepancies, payment questions, and other AP issues.
• Communicate with vendors and internal departments to obtain missing information.
• Assist with vendor account maintenance and respond to payment-related inquiries.
• Support AP reconciliations and other accounting activities as needed.
• Ensure invoices and payments comply with policies, procedures, and deadlines.
• Identify issues proactively and ask questions when clarification is needed.
• Provide additional accounting and administrative support as assigned.

Skills

Attention to detail

Independent worker

Strong accounting knowledge

Microsoft Office proficiency

ERP systems experience

Communication skills

Education

Associate or Bachelor’s degree in Accounting or related field

Tools

Microsoft Excel

ERP systems

Job description

Our client is an organization in the Madison area looking for an Accounts Payable Specialist. Our client is looking for someone with strong attention to detail, the ability to work independently, and experience working in a fast-paced accounting environment. This individual will play an important role in supporting high-volume accounts payable operations and ensuring vendor payments are processed accurately and timely.

The compensation range for this position is $24–28/hour.

The Accounts Payable Specialist will be responsible for, but not limited to, the following:

RESPONSIBILITIES

• Process a high volume of accounts payable transactions accurately and efficiently.
• Review invoices for accuracy, appropriate documentation, and required approvals prior to processing.
• Match invoices with supporting documentation and ensure transactions are properly recorded within the accounting system.
• Match checks to corresponding invoices and prepare payments for distribution.
• Coordinate the printing, preparation, and mailing of vendor payments.
• Maintain accurate and organized accounts payable records and supporting documentation.
• Research and resolve invoice discrepancies, payment questions, and other accounts payable issues.
• Communicate with vendors and internal departments to obtain missing information and resolve outstanding items.
• Assist with vendor account maintenance and respond to payment-related inquiries.
• Support accounts payable reconciliations and other accounting activities as needed.
• Ensure invoices and payments are processed in accordance with established policies, procedures, and deadlines.
• Proactively identify issues and ask questions when additional information or clarification is needed.
• Provide additional accounting and administrative support as assigned.

The Accounts Payable Specialist will possess the following:

EXPERIENCE REQUIRED

• Associate or bachelor's degree in Accounting or a related field or a minimum of two (2) years of recent, hands‑on accounts payable experience in a professional accounting environment.
• Experience processing high‑volume accounts payable transactions preferred.
• Strong attention to detail with a high level of accuracy.
• Self‑motivated with the ability to work independently and take ownership of assigned responsibilities.
• Strong organizational and time‑management skills with the ability to manage repetitive, deadline‑driven work efficiently.
• Good analytical and problem‑solving skills with the willingness to research discrepancies and ask questions when needed.
• Experience working with accounting or ERP systems and proficiency with Microsoft Office applications.
• Strong written and verbal communication skills with the ability to interact professionally with vendors and internal teams.
• Dependable, team‑oriented professional with the ability to adapt to changing priorities.

Equal Opportunity Employer

The compensation philosophy reflects the Company's reasonable expectation at the time of posting. Actual compensation is influenced by a variety of factors including, but not limited to, skills, experience level, and overall qualifications. This role may also be eligible to participate in company-sponsored benefit and incentive programs, subject to the rules governing those programs.