Accounts Payable Specialist

CSM Companies, Inc. - Kenworth; Madison (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

CSM Companies, Inc. in Madison is seeking a full-time Accounts Payable Specialist to manage payable entry, ensure timely payments, and support multiple entities.

The ideal candidate has 1–4 years of accounts payable and general accounting experience, a solid grasp of Excel and Lotus Notes, and strong organizational and communication skills.

Qualifications

• High school diploma required; Associates or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• Ideal candidate will have a general understanding of accounts payable and common accounting procedures.
• Understanding of relevant computer programs; proficient in data entry and management.
• Preferred software experience: Excel and Lotus Notes.
• Preferred 1–4 years of accounts payable and general accounting exposure and experience.
• Strong organizational skills including the ability to prioritize and work in a fast-paced environment.
• Attention to detail and accuracy.
• Discretion and sound judgment.
• Strong communication skills and problem-solving abilities.

Responsibilities

• Assist in payable invoice entry and payment for select locations.
• Prepare analysis associated with accounts and monitor company accounts to ensure payments are up to date.
• Assist in month end close process including account reconciliation process.
• Compile information and process payroll transactions for multiple entities through third party provider.
• Projects as assigned by the Controller and Chief Financial Officer.
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages from multiple locations.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provide payroll support by answering questions and requests.
• Ensure payment and accuracy of garnishments.
• Review invoices and check requests for appropriate coding.
• Sort, organize and match bills and check demands.
• Prepare reconciliations and investigate other coding related issues identified as part of month end and day to day operations.

Skills

Organizational skills

Communication skills

Problem-solving abilities

Attention to detail

Discretion and sound judgment

Education

Associates or Bachelor’s degree in Accounting, Finance, or Business Administration preferred

Tools

Excel

Lotus Notes

Job description

CSM Companies, Inc. in Madison is currently looking for a talented individual to take on a full-time Accounts Payable Specialist position! This position is ideal for those who have experience in the accounting field or a related field, strong organizational skills, strong communication skills, and strong problem-solving abilities. CSM values their employees and strives to offer opportunities for professional growth!

Responsibilities

• Assist in payable invoice entry and payment for select locations
• Prepare analysis associated with accounts and monitor company accounts to ensure payments are up to date
• Assist in month end close process including account reconciliation process
• Compile information and process payroll transactions for multiple entities through third party provider
• Projects as assigned by the Controller and Chief Financial Officer

Primary Duties

• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages from multiple locations
• Resolves payroll discrepancies by collecting and analyzing information
• Provides payroll support by answering questions and requests
• Ensures payment and accuracy of garnishments
• Review invoices and check requests for appropriate coding
• Sort, organize and match bills and check demands
• Prepare reconciliations and investigate other coding related issues identified as part of month end and day to day operations

Qualifications

• High school diploma required, Associates or Bachelor’s degree in Accounting, Finance, or Business Administration preferred
• The ideal candidate will have a general understanding of accounts payable and common accounting procedures
• Understanding of relevant computer programs, proficient in data entry and management
• Preferred software experience: Excel and Lotus Notes
• Preferred 1-4 years of accounts payable and general accounting exposure and experience
• Strong organizational skills including the ability to prioritize and work in a fast paced environment
• Attention to fine detail and accuracy
• Discretion and sound judgment
• Strong communication skills and problem-solving abilities