Accounts Payable Administrator

Salisbury Moore, LLC; Raleigh (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Salisbury Moore, LLC is seeking an Accounts Payable Administrator to lead an AP team and oversee invoice processing and payments.

Responsibilities include ensuring accuracy in posting invoices, capturing available discounts, resolving vendor inquiries, and coordinating with Purchasing to maintain purchase orders and prevent improper payments.

The role emphasizes timely vendor communications, accurate recordkeeping, and supporting month-end close and audit requests with thorough documentation.

Qualifications

• Bachelor’s degree preferred, not required.
• Minimum of 5 years of accounting experience.
• Proficient in accounting software and MS Office.

Responsibilities

• Oversee AP team and processing of invoices.
• Review invoice postings for legitimacy and discounts.
• Handle vendor inquiries and reconcile vendor statements.
• Coordinate with Purchasing to maintain PO accuracy and prevent improper payments.
• Prepare ACH distributions and ensure proper recordkeeping.
• Ensure CIS/tax compliance and prepare 1099s where applicable.
• Post non-invoice cash transactions and reconcile balances.
• Maintain records for audits and month-end reporting.
• Monitor cash balances and assist with cash transfers as needed.
• Liaise with project managers for invoice approvals.

Skills

Verbal communication

Written communication

Accounting software

MS Office

Accounts payable knowledge

Interpersonal skills

Customer service

Organization

Time management

Analytical thinking

Leadership

Prioritization

Stress management

Education

Bachelor’s degree in accounting or business

Tools

Accounting software

MS Office

Job description

Job Summary:

Description

The Accounts Payable Administrator will oversee an accounts payable team, direct the processing of invoices and payments.

Job Summary:

Duties/Responsibilities

• Ensure productivity and accuracy of accounts payable functions, including setting up new vendors and processing a large volume of invoices
• Perform review of invoice postings to ensure that payable amounts are legitimate and that all possible cash discounts and credits are taken
• Handle and expedite vendor invoice/payment inquiries to ensure satisfactory resolutions. Review vendor statements and resolve discrepancies
• Work closely with the Purchasing department to help ensure that all vendors purchase orders are prepared and maintained properly to avoid improper payments
• Prepare ACH distributions
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensures employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099s.
• Post non-invoice cash transactions including bank fees, credit card fees and deposits.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Monitor cash and credit balances and make cash transfers as necessary
• Vendor statement reconciliation
• Process and verify supplier and subcontractor invoices in accordance with contracts and purchase orders
• Match invoices to purchase orders, delivery dockets, and approved work orders
• Allocate costs to the correct projects, cost codes, and job numbers
• Prepare and process payment runs while ensuring retention, variations, and progress claims are correctly applied
• Reconcile supplier and subcontractor statements and resolve discrepancies
• Liaise with project managers and site staff to obtain invoice approvals and supporting documentation
• Maintain accurate records of invoices, payments, and retention balances
• Ensure compliance with construction-specific requirements (e.g. CIS, tax withholding, insurance documentation, lien waivers, or statutory declarations where applicable)
• Assist with month-end reporting and project cost tracking
• Support audits and provide documentation as required
• Performs other related duties as assigned.

Requirements

Required Skills/Abilities

Examples

• Excellent verbal and written communication skills.
• Proficient in accounting software and Microsoft Office Suite or related software.
• Thorough understanding of accounts payable functions.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.

Education And Experience

• Bachelor’s degree in Accounting or Business Administration, preferred, not required.
• Minimum of 5 years of accounting experience.

Physical Requirements

The physical requirements for an office job typically include the ability to sit for extended periods, use a computer and other office equipment, and occasionally lift or carry office supplies up to 20 pounds. The role may require occasional standing, walking, or bending to file documents, attend meetings, or move between office areas.