Accounts Payable Specialist

Novogradac; Long Beach (CA); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Remote and hybrid opportunities

Competitive salaries

Flexible holidays

401(k) with profit-sharing

Discretionary bonuses for eligible CPA

Dress for your day

Job summary

Novogradac, a national accounting and consulting firm, seeks an Accounts Payable Specialist to support the Finance Department. You will code invoices, process payments, respond to vendor inquiries, and assist with time and billing.

The role reports to the Accounting Manager and may offer remote or hybrid options. Ideal candidates have 1–3 years in payables, an associate or bachelor’s in accounting, solid Excel skills, and experience with accounting software.

Qualifications

• Associate’s or Bachelor’s degree in accounting is preferred.
• 1–3 years of related accounts payable experience or balanced education/work experience.
• Proficiency with Excel and accounting software systems.
• Strong understanding of financial concepts and accurate calculations.

Responsibilities

• Review and code invoices and expense reports per firm policies.
• Prepare weekly check runs and process manual checks as needed.
• Prepare ACH payments for vendor payments and employee expenses.
• Reconcile vendor statements and resolve issues with vendors.
• Monitor lease due dates and reconcile rental operating expenses.

Skills

Verbal and written communication

Attention to detail

Time management

Organizational skills

Deadline orientation

Problem solving

Education

Associate’s or Bachelor’s degree in accounting

Accounting coursework preferred

Tools

Microsoft Excel

Accounting software

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Dare to bring your unique perspective? At Novogradac, we value individuals who bring unique perspectives and bold ideas. If you’re eager to contribute to an inclusive, innovative environment where your personal and professional growth is encouraged and supported, we invite you to explore this exciting opportunity with us.

Position Summary

The Accounts Payable Specialist performs a variety of accounting support functions in the Finance Department. This position processes accounts payable transactions, responds to vendor inquiries, assists with time & billing functions, and maintains account records. This position reports to the Accounting Manager. Some positions at Novogradac may be open to remote or hybrid work arrangements depending on business needs. Please discuss available options with your recruiter.

Your Contributions And Responsibilities

• Review and code invoices and expense reports while adhering to firm policies
• Prepare weekly check runs and process manual checks as required
• Prepare ACH payment extractions for vendor payments and employee expense reports
• Reconcile vendor monthly statements and resolve any outstanding issues with vendors
• Monitor lease due dates and reconcile rental operating expenses and payments
• Set‑up and maintain vendor accounts; and prepare 1099 forms at year‑end
• Research and code transactions in the suspense accounts
• Maintain and resolve support queue inquiry tickets related to Accounts Payable
• Administer credit card transactions, along with reconciling the credit card statements with gathering receipts, coding, and data entry
• Assist the Time & Billing team with reviewing time and invoices
• Monitor cell phone and MiFi devices and usage
• Other duties and projects as assigned

Your Background And Skills

• Associate’s or Bachelor’s degree, preferably in accounting
• 1–3 years of related accounts receivable or payable experience, or an appropriate balance of education and work experience
• Associate’s degree or college‑level coursework in accounting is preferred
• Prior experience in a professional services firm a plus
• Strong computer skills, including solid skill in the Microsoft Office suite, in particular with Excel, as well as experience using accounting software systems
• Sound understanding of financial concepts and ability to perform calculations for a variety of transactions
• Superior organizational and follow-through skills, performing work accurately with strong attention to detail
• Ability to meet deadlines and effectively prioritize a fast-paced and varied workload, effectively manage a variety of concurrent and shifting priorities
• Excellent verbal and written communication skills

Why work with us?

Novogradac is committed to fostering a welcoming workplace where all employees feel valued and empowered to grow. We believe in offering a supportive, balanced work environment that encourages professional growth and work‑life integration.

We Are Proud To Offer

• Increased number of paid holidays per year
• Competitive salaries with continuous review of market conditions
• Flexible working hours and work arrangements
• Remote and hybrid opportunities
• Inclusive workplace, providing strong professional growth and development opportunities.

The Benefits Of Joining Our Team

• Strong growth opportunities
• Competitive benefits package
• 401(k) package with firm profit‑sharing
• Discretionary annual bonuses for eligible positions & CPA bonus plan
• Strong emphasis on quality work-life integration
• Dress for your day policy
• Resources of a national firm
• Opportunities to engage with our active Employee Resource Groups (ERGs), affinity groups, and advance your career within a supportive, inclusive environment

Compensation: $48,000 to $62,000 depending on experience. More is possible if experience dictates.

Don’t Meet Every Single Qualification?

After reviewing this job posting, are you hesitating to apply because you don’t meet all the listed requirements? At Novogradac, we are dedicated to building a workplace supported by unique perspectives and experiences, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may still be the right candidate for this or one of our other roles.

Get to know us better!

We’re Novogradac, a national certified public accounting and consulting firm headquartered in San Francisco. Founded in 1989, the allied group of Novogradac companies has grown to more than 900 employees and partners with more than 25 offices throughout the country.

Ready to learn more?

To be considered for this position, interested candidates MUST apply via our company website: https://www.novoco.com/careers

Commitment to Inclusion

Novogradac is committed to ensuring a fair and inclusive recruitment process, making reasonable accommodations to individuals with disabilities or special needs throughout the application process. We encourage applicants from all backgrounds, identities, and experiences to apply, as we believe that unique perspectives strengthen our ability to achieve excellence. At Novogradac, we offer a variety of Employee Resource Groups and Affinity Groups to provide all employees with opportunities to connect, collaborate, and support one another in the workplace.

Novogradac & Company LLP offers a progressive work environment, competitive pay and an excellent benefits package including medical, dental, vision, paid time off, life/disability insurance, commuter flex accounts and a 401(k). Novogradac and Company LLP is an equal opportunity employer. Novogradac’s culture is centered on education, acceptance, innovation and opportunity. We value diversity and respect the different perspectives that each of our employees bring to Novogradac no matter their age, race, religion, gender identity or sexual orientation. We are committed to creating an equitable and inclusive workplace for our entire workforce.

By submitting an application with us, you are providing Novogradac with personal information. More information on how we use your personal information may be found in our Privacy Notice at Collection.