Accounts Payable Specialist

SET Environmental Inc; Oakbrook Terrace (IL); On-site; USD 40,000 - 56,000; Full time

Job summary

SET Environmental Inc. is seeking an Accounts Payable professional to maintain vendor files, review purchase orders, and process invoices. You will ensure accurate approvals and timely payments, while resolving discrepancies and responding to vendor inquiries.

Ideal candidates have 2-3 years in Accounts Payable, proficient in Word, Excel, and Outlook, and demonstrate strong communication, attention to detail, and teamwork within a fast-paced accounting environment.

Qualifications

• 2-3 years of Accounts Payable experience.
• Proficient with Word, Excel, and Outlook.
• Excellent written and verbal communication with all department levels.
• Strong attention to detail, accuracy, and organizational skills.

Responsibilities

• Maintain vendor files, set up new vendors, reconcile discrepancies and payment issues.
• Review POs for descriptions, coding, vendor selection, PO date, and job number.
• Edit POs and enter invoices into accounting system.
• Review, code and process invoices and check requests.
• Ensure proper approval and accuracy on all invoices prior to payment.
• Respond professionally to inquiries about POs and invoices from vendors or management.
• Monitor AP operations, including invoice research, follow-up, and standardization of input.
• Assist with month-end duties including close of accounts payable and reconciling open PO report.
• Comply with internal controls, policies, and procedures.
• Perform other duties as necessary.

Skills

Accounts Payable

Excel

Communication

Attention to detail

Team player

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

POSITION DESCRIPTION

• Maintain vendor files including new vendor set-up, reconciliation/resolution, and proper documentation of discrepancies and payment issues
• Review purchase orders for descriptions, coding, vendor selection, PO date, and job number
• Accurately edit purchase orders and enter invoices into accounting system
• Review, code, and process invoices and check requests
• Ensure proper approval and accuracy on all invoices prior to payment
• Professionally respond to inquiries regarding purchase orders and invoices from vendors or management
• Monitor and analyze specific AP operations, such as invoice research and follow up, problem documentation, and standardization of input
• Assist with month-end duties including timely close of accounts payable and maintain and reconcile the open purchase order report
• Comply with relevant internal controls, policies, and procedures
• Perform other miscellaneous duties as necessary

POSITION REQUIREMENTS

• High school diploma or equivalent
• 2-3 years of Accounts Payable experience
• Proficient computer skills (Word, Excel, Outlook)
• Excellent written and verbal communication skills with all department levels
• Excellent attention to detail, accuracy, and organizational skills
• Effectively handle deadlines, multiple tasks, and be a team player
• Strong telephone skills with an understanding of customer service