Accounts Payable- Client Accounting

Vaco; San Francisco (CA); Hybrid; USD 115,000 - 130,000; Full time

Benefits offered by this job

Strong Benefits

Job summary

Vaco by Highspring in San Francisco, CA, seeks an Associate, Client Accounting (Accounts Payable) to manage core AP functions in a multi-entity environment. This hybrid role offers 3 days onsite and 2 days remote with a base salary in the six-figure range plus a bonus.

You will review invoices, code to GL accounts, process payments, and support reconciliations. Strong Excel skills and ERP experience are valued. A BA/BS in Accounting is preferred but not required.

Qualifications

• 2–3 years of hands-on accounts payable experience in a complex, multi-entity environment.
• Experience with invoice coding, GL allocations, and payment processing.
• Excellent communication and organizational skills.
• Ability to research discrepancies and manage competing priorities.

Responsibilities

• Manage accounts payable activities including invoice review, coding, approvals, and payments.
• Code invoices to GL accounts and entities accurately.
• Allocate expenses across entities, departments, and projects.
• Prepare payment batches and assist with wire transfers.
• Research discrepancies and resolve payment issues independently.
• Maintain AP records and supporting documentation.
• Assist with reconciliations, reporting, and GL activity.
• Prepare Excel payment summaries for management review.
• Collaborate with teams to ensure timely AP processing.
• Identify opportunities to improve AP workflows and controls.

Skills

Accounts payable experience

Multi-entity experience

Communication skills

Organizational skills

Problem solving

Education

Bachelor's degree in Accounting or Finance

Tools

Microsoft Excel

Sage Intacct

BILL

Job description

Associate, Client Accounting (Accounts Payable)

Job Details

Location: San Francisco, CA

Schedule: Hybrid | 3 days onsite, 2 days remote

Compensation: $115,000-$130,000 base + bonus

Employment Type: Full-Time, Direct Hire

About the Opportunity

We are partnering with an established, privately held organization in San Francisco seeking an experienced Accounts Payable professional to join its growing accounting team.

This opportunity is ideal for someone who enjoys managing complex AP processes, working across multiple entities, and taking ownership of their responsibilities in a collaborative, professional environment.

The organization offers a stable work environment, competitive compensation, strong benefits, and opportunities for continued professional development.

Key Responsibilities

• Manage accounts payable activities, including invoice review, coding, approvals, and payment processing.
• Review and accurately code invoices to the appropriate general ledger accounts and entities.
• Handle expense allocations across multiple entities, departments, and projects.
• Prepare payment batches, process electronic payments, and assist with wire transfers.
• Research and resolve invoice discrepancies, payment issues, and coding questions independently.
• Maintain accurate AP records, supporting documentation, and transaction details.
• Assist with account reconciliations, reporting, and general ledger activity.
• Prepare Excel reports and payment summaries for management review.
• Collaborate with accounting and internal business teams to ensure timely and accurate processing.
• Identify opportunities to improve AP workflows, internal controls, and overall efficiency.

Qualifications

• Minimum 2-3 years of hands‑on accounts payable experience in a complex, multi‑entity or high‑volume environment.
• Strong understanding of invoice coding, GL allocations, payment processing, and AP procedures.
• Ability to independently research discrepancies, troubleshoot issues, and manage priorities.
• Strong communication skills with a professional, proactive, and service‑oriented approach.
• Excellent organizational skills, attention to detail, and follow‑through.
• Proficiency in Microsoft Excel; experience with VLOOKUPs and pivot tables preferred.
• Experience with ERP systems and AP automation platforms; Sage Intacct or BILL experience is a plus.
• Comfortable adapting to new technology, systems, and evolving processes.
• Bachelor's degree in Accounting, Finance, or a related field preferred but not required.

Compensation & Benefits

• Strong Benefits

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries(“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring’s client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).