Accounts Payable Specialist

Fellowes Brands; Itasca (IL); On-site; Full time

Job summary

Join a leading company as an Accounts Payable Specialist, responsible for processing invoices and maintaining supplier data integrity across multiple regions. You will leverage systems to optimize cash flow and ensure compliance with corporate policies. The role requires strong accounting knowledge and excellent communication skills. The hiring range is competitive, reflecting your experience and skills.

Qualifications

• Minimum of five years in an Accounts Payable role.
• Experience with Oracle and automated AP systems preferred.

Responsibilities

• Process invoices for U.S., Canadian, and Australian operations.
• Manage electronic payment uploads and resolve discrepancies.
• Support month-end and year-end close activities.

Skills

Accounting Practices

Data Entry

Interpersonal Skills

Communication Skills

Tools

Oracle

Kanverse

Emburse

CashPro

Job description

Join to apply for the Accounts Payable Specialist role at Fellowes Brands

Our most important asset is our people. Who we are, what we do, how we do it, and why we are passionate are all central to our success.

We Are Proud To Be Recognized

• Among America’s Best Midsize Employers by Forbes in 2021, 2022, and 2024
• As a Chicago Tribune Top Workplace for four consecutive years (2021-2024)

Role Summary

We’re seeking an experienced Accounts Payable Specialist to join our finance team and support our U.S., Canadian, and Australian operations. This role is responsible for the end-to-end processing of invoices and payments, resolving discrepancies, maintaining supplier data integrity, and leveraging systems to drive efficiencies and optimize cash flow.

In This Role, You Will…

• Accurately process invoices for our U.S., Canadian, and Australian operations, resolving payment discrepancies with suppliers and internal partners.
• Review and ensure compliance of T&E reports with corporate policies.
• Set up and maintain supplier records in Oracle to ensure seamless and accurate payments.
• Manage electronic payment uploads across regions, troubleshoot errors, and work with IT and banking partners to ensure timely resolution.
• Investigate and resolve receiving and pricing discrepancies, collaborating closely with Supply Chain teams.
• Support month-end and year-end close activities, including preparing reconciliations and assisting with audits.
• Prepare journal entries and handle global vendor rebate processing and supplier debit memos.

What You Bring To The Team

• A minimum of five (5) years of experience in an Accounts Payable role.
• Working knowledge of Oracle and automated AP systems (experience with Kanverse, Emburse, and CashPro) is preferred.
• Solid understanding of accounting practices, purchase order systems, GL coding, and accruals.
• Strong data entry skills with an eye for accuracy and the ability to recognize when something doesn't look right.
• Excellent interpersonal and communication skills, as you’ll work across departments and countries.

The hiring range for this position in Itasca, IL is $26.44 to $33.65 per hour. The actual salary offered will consider internal equity, geographic region, candidate’s knowledge, skills, experience, among other factors. An annual incentive may be included, along with comprehensive benefits. For details, see: Fellowes Benefits Overview.

Fellowes Brands - A Family Business Since 1917

For over a century, Fellowes has been committed to positively impacting people through our culture, relationships, and solutions. We continue to evolve and grow, aiming to enhance work experiences worldwide. We are a “Brand on the Move,” dedicated to helping people work better and feel better.

Visit our Careers Site: www.fellowesbrands.com/us/en/careers/Pages/overview.aspx

All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Fellowes does not accept unsolicited resumes from agencies without a signed agreement. Resumes submitted directly to hiring managers without contact with Talent Acquisition will be considered property of Fellowes.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Other
• Job function: Accounting/Auditing and Finance
• Industries: Information Services and IT Services & IT Consulting

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