Accounts Payable Specialist

Dagen; Irving (TX); On-site; USD 55,000 - 75,000; Part time

Job summary

Dagen is seeking a contract Accounts Payable Specialist in Irving, TX to support core AP processes and month-end close. The role requires NetSuite experience and handling invoices, payments, and vendor inquiries with attention to detail.

Responsibilities include 3-way matching, payment runs, and reconciliation of AP to the general ledger, enabling accurate financial reporting for a growing calibration services company.

Qualifications

• Two years of NetSuite experience required.
• Experience with wire, ACH, and portal payments preferred.
• Strong attention to detail required.

Responsibilities

• Core invoice processing: receive, review, code, and post supplier invoices; ensure correct GL accounts and dates.
• 3-way matching: match invoices to PO and receipts, resolve discrepancies.
• Payments and disbursements: prepare and schedule payments (checks, ACH, wires, card) in NetSuite.
• Vendor management: primary contact for vendors regarding invoices, payment timing, and discrepancies.
• Reconciliations and month-end: reconcile AP subledger to GL; prepare AP accruals; support audits.

Skills

Accounts Payable

Vendor management

Invoice processing

Attention to detail

Tools

NetSuite

Job description

Dagen is recruiting a contract Accounts Payable Specialist for a growing calibration services company in Irving, TX.

Only qualified applicants will be contacted.

Responsibilities would be Accounts Payable.

Core invoice processing

• Receive, review, and code supplier invoices to the correct GL accounts, cost centers, and projects.
• Match invoices to purchase orders and receipts (3-way match) and resolve quantity/price discrepancies with purchasing or receiving.
• Enter and post invoices into the AP system, ensuring correct dates, tax treatment, and documentation.

Payments and disbursements

• Prepare and schedule payments (checks, ACH, wires, card payments) in NetSuite according to due dates and cash-flow guidelines.
• Monitor early-payment discounts and avoid late fees or duplicate payments.
• Assist with payment runs, review exception reports, and verify approvals before releasing payments.

Vendor management and communication

• Serve as primary contact for assigned vendors regarding invoice status, payment timing, and discrepancies.
• Reconcile vendor statements, research missing invoices or credits, and resolve disputes.
• Maintain vendor master data (addresses, banking details) in coordination with tax/compliance requirements.

Reconciliations and month-end support

• Reconcile AP subledger to the general ledger and help investigate variances.
• Prepare AP accruals for goods/services received but not yet invoiced.
• Provide AP schedules, support, and document pull for audits or management reporting.

Strong attention to detail and understanding of an accounts payable aging report, they must have NetSuite experience with a minimum of two years. Also, wire, ACH, and portal payment experience.