Accounts Payable Specialist

Rand Technology; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Rand Technology in Irvine, CA is seeking an experienced Accounts Payable Specialist to join our growing finance team. The role covers international accounts payable across multiple currencies, vendor relations, VAT compliance, and audit support in a multi-currency environment.

You will oversee invoices, payments, and cash management, while driving process improvements and ensuring accuracy and regulatory compliance across regions. This is an onsite role with full benefits.

Qualifications

• Degree in Finance, Accounting, or related field; or equivalent combination of education and experience.
• A minimum of 5 years of accounts payable or accounting operations experience.
• Experience supporting commissions, cash receipts, bank reconciliations, or general ledger activities strongly preferred.
• ERP experience required; advanced Excel skills preferred.

Responsibilities

• Process and verify a high volume of invoices across international locations, ensuring accuracy in multiple currencies.
• Manage vendor payments, reconcile accounts, and resolve discrepancies across diverse currencies.
• Lead and participate in special projects to enhance accounts payable processes in a multi-currency framework.
• Ensure VAT-related invoices and payments are recorded accurately and support VAT audits.
• Support audit processes by organizing accounts payable records across regions and currencies.
• Manage multiple currencies and cash transfers, optimizing cash management strategies.
• Coordinate with internal departments and international vendors to resolve payment inquiries.
• Book payroll entries and travel reimbursements for multi-national currencies.
• Support external audits and provide required documentation and analysis.

Skills

ERP experience

Advanced Excel

Education

Degree in Finance, Accounting, or related field

Tools

ERP software

Job description

Rand Technology is growing and we are looking for an experienced Accounts Payable Specialist to join our team in Irvine, CA. This role is onsite and comes with a competitive salary and full benefits.

Role Summary

We are seeking a detail-oriented and experienced Accounts Payable Specialist to manage accounts payable functions across multiple international regions, involving various foreign currencies, VAT compliance, and comprehensive cash management. The role requires oversight of invoices, payments, vendor relations, and support tax and audit compliance in a multi-currency, international context.

Essential Functions

Accounts Payable Management Across International Regions

Process and verify a high volume of invoices across various international locations, ensuring accuracy and compliance with regulations in multiple currencies. Manage vendor payments, reconcile accounts, and resolve discrepancies in diverse currency contexts.

Special Projects and Process Improvements

Lead and participate in special projects to enhance accounts payable processes within an international, multi-currency framework. Implement tools, systems, or procedures to improve accuracy and efficiency in an international accounts payable context.

Tax and VAT Compliance Support

Ensure accurate recording of VAT-related invoices and payments in accordance with regulations in multiple regions. Collaborate with tax and finance teams to provide documentation and support VAT audits.

Audit Compliance

Support audit processes by organizing and preparing accounts payable records across international regions and various currencies. Address audit inquiries and ensure compliance with internal and external audit requirements in multi-currency operations.

Multi-Currency and Cash Management

Manage multiple foreign currencies and exchange rate differences, ensuring accurate and timely payments. Oversee cash transfers between accounts and different regions while optimizing cash management strategies.

Vendor Relations in an International Context

Communicate and collaborate with international vendors to address payment inquiries or discrepancies. Maintain positive and professional relationships with vendors across various regions.

Reporting and Documentation

Maintain accurate and organized financial records for audit purposes in multi-currency operations. Generate reports and analyses related to international accounts payable activities as required.

Compliance with Multi-Regional Regulations

Ensure compliance with company policies and diverse accounting regulations across multiple regions. Stay updated on changes in accounting standards and VAT regulations across various international locations.

Cross-Functional Collaboration

Coordinate with internal departments across international regions to resolve issues and streamline processes. Collaborate with teams to ensure VAT and multi-currency compliance in accounts payable.

Payroll Reporting Support

Book payroll entries, calculate reimbursements, and complete all necessary activities to properly categorize and report in multi-national currencies. Manage and code travel and expense reports in a timely and efficient manner.

External Audit Support

Support and manage all external audits including foreign statutory audits, internal audits, bank audits, and financial reporting audits. Supervise the collection of all required documentation and provide the ability to reply to auditor questions, offering required analysis to support all financial statement balances for both foreign and domestic entities.

Proactively identify opportunities for process enhancements in a multi-currency, international context to increase accuracy and efficiency. Implement improvements to elevate the quality and efficiency of the accounts payable function across diverse regions.

Education and Experience

• Degree in Finance, Accounting, or related field; or equivalent combination of education and experience.
• A minimum of 5 years of experience in accounts payable or accounting operations experience.
• Experience supporting commissions, cash receipts, bank reconciliations, or general ledger activities strongly preferred.
• ERP experience required; advanced Excel skills preferred.

Rand Technology is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, pregnancy, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law.