Accounts Payable Specialist

Austin Wood Recycling; Hutto (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental and X...

Job summary

Austin Wood Recycling is seeking an Accounts Payable Specialist to serve as the primary contact for vendor inquiries and AP invoices for the company and its subsidiaries. The role involves processing invoices, managing payments in Infor, reconciling vouchers, and maintaining vendor contracts and pricing.

You will support month-end closes, prepare 1099s with the Accounting Manager, and lead process improvements to automate workflows and enhance spend visibility. On-site position in Texas.

Qualifications

• Minimum 3+ years of accounting experience with AP or general accounting.
• Experience managing full accounts payable cycle including invoicing, payments and reconciliations.
• Proficiency with GL, journal entries and month-end closing.
• Experience with purchase orders, invoice matching and vendor accounts.
• Proficiency with Excel formulas, filters, sorts and PivotTables.
• Experience using accounting software or ERP systems.

Responsibilities

• Process vendor invoices and credit applications for Austin Wood Recycling and subsidiaries.
• Post AP payments in Infor and reconcile recurring vouchers.
• Maintain vendor contracts and price data in Infor.
• Prepare weekly payables for submission to Accounting Manager.
• Support 1099 preparation and year-end reporting.
• Balance sheet reconciliations for AP, Vouchers Payable, and Prepaids.
• Lead efficiency projects to automate approval workflows and spend visibility.

Skills

Accounts Payable

General Ledger

Journal Entries

Month-end Closing

Excel

Infor ERP

Vendor Management

PO & Invoicing

Reconciliation

Education

Associate or Bachelor's degree in accounting

Tools

Infor ERP

Microsoft Excel

Job description

Build More Than a Career. Help Build Texas.At Texas Native, every role makes an impact. From field to flower bed, our team works together to create premium landscape products and solutions that help Texas grow.If you're looking for a company where your work matters, your ideas are valued, and your career can continue to grow, we'd love to meet you.Job BriefThe Accounts Payable (AP) Specialist is the primary point of contact for all vendor inquiries and AP invoices for Austin Wood Recycling and its subsidiaries.Key ResponsibilitiesProcess all vendor invoices and vendor credit applications, outside of those relating to equipment- and maintenance capital-related expendituresDevelop and maintain a system to monitor purchasing activity within Infor to ensure adherence to company Purchase Order SOPPrepare weekly payables for submission to Accounting ManagerPost all AP payments in InforPost and reconcile recurring vouchers (e.g. rents, finance notes, bank fees, any recurring charges) in InforManage purchases under the AWR & Thelin VISA and AMEX accountsMaintain vendor contract pricing for inventory items within InforOwn all accounting close tasks assigned to AP within Infor, to include:Monitoring open and past due Infor PO’sCoding VISA and AMEX purchases and preparing related journal entriesAP accruals, including eShipping accrualsPrepaid adjusting journal entriesBalance sheet account reconciliation of AP, Vouchers Payable, Notes Payable, Credit Cards, and PrepaidsWork with Accounting Manager to prepare and file 1099’sGain mastery of the General Ledger to improve consistency and usefulness of financial reporting and analysisLead and join projects to improve the efficiency of approval workflows and increase visibility into our spend, to include:Automating purchase requisition and invoice approval workflowsIntegrating eShipping transactions for flatbed shipments, and eventually bulk outbound/inbound shipmentsAssisting with the implementation of production inventory receiving by warehouse team membersOnboarding vendors to batch ACH file uploadMinimum Qualifications3+ years of accounting experience, preferably in Accounts Payable or General Accounting.Experience managing the full accounts payable cycle, including invoice processing, vendor payments, and account reconciliation.Working knowledge of general ledger accounting, journal entries, and month-end closing procedures.Experience with purchase orders, invoice matching, and vendor account management.Proficiency in Microsoft Excel, including formulas, filters, sorting, and PivotTables.Experience working with accounting software or ERP systems.Ability to manage multiple deadlines while maintaining accuracy and attention to detail.Understanding of basic accounting principles, including accruals and prepaid expenses.Preferred QualificationsAssociate or bachelor's degree in accounting, Finance, or a related field.Experience with Infor ERP.Experience in manufacturing, construction, recycling, distribution, or other inventory-based industries.Experience preparing 1099 forms and assisting with year-end reporting.Familiarity with ACH payments, vendor onboarding, and credit card reconciliation.Experience with purchase order compliance and approval workflows.Experience implementing accounting process improvements or automation.Familiarity with inventory receiving, freight accruals, and purchasing systems.BenefitsWe offer highly competitive salaries and premium benefits as we continue to strive to create a rewarding work environment. Salary considerations are based on qualification and experience.Comprehensive Medical, Dental and Vision coverage401K fully vested at year-one – max company match of 4% for team member deferrals of 5% or greaterGenerous Paid Time Off (PTO), Paid Holidays, and Paid Bereavement LeaveEducational Assistance for Industry-related CertificationsEEO StatementAustin Wood Recycling is proud to be an Equal Opportunity Employer. We evaluate qualified candidates without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Pre-employment drug screens and background checks apply. Austin Wood Recycling participates in E-Verify.