Accounts Payable Specialist

Capitol Imaging Services, LLC; Houston (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Capitol Imaging Services, LLC in Houston, TX is seeking an Accounts Payable Specialist to manage a high volume of invoices, ensure accurate coding, and maintain vendor records using Tipalti and Microsoft Dynamics 365 Business Central.

The ideal candidate has 2+ years’ AP experience, strong Excel and Outlook skills, excellent attention to detail, and the ability to prioritize in a fast-paced environment while collaborating with other departments.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Experience processing invoices in a high-volume environment.
• Proficient in Microsoft Excel and Outlook.
• Strong attention to detail and accuracy.
• Able to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication.

Responsibilities

• Process high volumes of vendor invoices accurately and efficiently.
• Review invoices for proper coding, approvals, and documentation.
• Maintain vendor records, W-9s, and banking information.
• Identify and resolve duplicate invoices and discrepancies.
• Assist with month-end close and AP aging reviews.
• Respond to vendor inquiries and maintain professional relationships.
• Collaborate with AP Manager and other departments to improve processes.

Skills

Accounts payable

Time management

Attention to detail

Communication skills

Organization

Prioritization

Tools

Microsoft Excel

Outlook

Tipalti

Microsoft Dynamics 365 Business Central

ERP systems

Job description

Position SummaryCapitol Imaging Services is seeking a detail-oriented, organized, and dependable Accounts Payable Specialist to join our growing Finance team.The Accounts Payable Specialist will be responsible for processing a high volume of invoices, maintaining accurate vendor records, resolving discrepancies, and ensuring timely and accurate payments. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.This position requires someone who takes ownership of their workload, communicates effectively, and works collaboratively with team members and other departments.Key ResponsibilitiesInvoice ProcessingProcess high volumes of vendor invoices accurately and efficiently.Review invoices for proper coding, supporting documentation, and required approvals.Enter and process invoices using Tipalti and Microsoft Dynamics 365 Business Central.Identify and resolve duplicate invoices, discrepancies, and missing information.Monitor pending invoices and follow up with approvers to prevent payment delays.Ensure invoices are processed in accordance with company policies and payment terms.Vendor ManagementMaintain accurate vendor information, including W-9 forms, ACH banking information, and payment terms.Assist with onboarding new vendors and updating existing vendor records.Respond professionally and promptly to vendor inquiries regarding invoices, payments, and account balances.Research and resolve vendor payment discrepancies.Request and review vendor statements to identify missing invoices and outstanding balances.Build positive working relationships with vendors and internal departments.Account Reconciliation & ReportingReconcile vendor statements against accounts payable records.Research outstanding invoices, credits, and unapplied payments.Assist with reviewing accounts payable aging reports.Investigate and resolve discrepancies between Tipalti and Business Central.Assist with month-end closing activities and other accounting projects as assigned.AP Mailbox & Workflow ManagementMonitor the shared Accounts Payable email inbox.Respond to internal and external inquiries in a timely manner.Organize and prioritize incoming invoices, statements, and requests.Follow up on outstanding items to ensure timely resolution.Maintain accurate documentation of invoice and vendor communications.Team Collaboration & Process ImprovementWork closely with the AP Manager and other AP team members to meet department goals.Provide coverage for other team members when needed.Identify opportunities to improve efficiency and reduce processing errors.Maintain confidentiality of financial and vendor information.Support additional responsibilities and special projects as assigned.Required Qualifications2+ years of accounts payable or related accounting experience preferred.Experience processing invoices in a high-volume environment.Strong understanding of accounts payable processes and basic accounting principles.Proficiency in Microsoft Excel and Outlook.Excellent attention to detail and accuracy.Strong time management and organizational skills.Ability to work independently while contributing to a team environment.Strong written and verbal communication skills.Ability to prioritize tasks and meet deadlines.Preferred QualificationsExperience with Tipalti or similar accounts payable automation software.Experience with Microsoft Dynamics 365 Business Central or other ERP systems.Experience with vendor statement reconciliations and invoice discrepancy resolution.Familiarity with ACH payments, vendor onboarding, and W-9 documentation.Experience working in a multi-location or multi-entity organization.Healthcare industry experience is a plus.