High-Volume AP Specialist - Detail-Driven & Team-Focused

Capitol Imaging Services, LLC; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Capitol Imaging Services, LLC in Houston is seeking a detail-oriented Accounts Payable Specialist to join our finance team. The role focuses on processing high volumes of invoices, maintaining vendor records, and ensuring timely payments.

You will work with Tipalti and Microsoft Dynamics 365 Business Central, collaborate with other departments, and help streamline processes while upholding accuracy and compliance.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Experience processing invoices in a high-volume environment.
• Proficiency in Microsoft Excel and Outlook.
• Excellent attention to detail and accuracy.
• Strong time management and organizational skills.

Responsibilities

• Process high volumes of vendor invoices accurately and efficiently.
• Review invoices for proper coding, supporting documentation, and required approvals.
• Enter and process invoices using Tipalti and Microsoft Dynamics 365 Business Central.
• Identify and resolve duplicate invoices, discrepancies, and missing information.
• Monitor pending invoices and follow up with approvers to prevent payment delays.
• Ensure invoices are processed in accordance with company policies and payment terms.
• Maintain accurate vendor information, including W-9 forms, ACH banking information, and payment terms.
• Assist with onboarding new vendors and updating existing vendor records.
• Respond professionally and promptly to vendor inquiries regarding invoices, payments, and account balances.
• Research and resolve vendor payment discrepancies.
• Request and review vendor statements to identify missing invoices and outstanding balances.
• Build positive working relationships with vendors and internal departments.
• Reconcile vendor statements against accounts payable records.
• Research outstanding invoices, credits, and unapplied payments.
• Assist with reviewing accounts payable aging reports.
• Investigate and resolve discrepancies between Tipalti and Business Central.
• Assist with month-end closing activities and other accounting projects as assigned.
• Monitor the shared Accounts Payable email inbox.
• Respond to internal and external inquiries in a timely manner.
• Organize and prioritize incoming invoices, statements, and requests.
• Follow up on outstanding items to ensure timely resolution.
• Maintain accurate documentation of invoice and vendor communications.
• Work closely with the AP Manager and other AP team members to meet department goals.
• Provide coverage for other team members when needed.
• Identify opportunities to improve efficiency and reduce processing errors.
• Maintain confidentiality of financial and vendor information.

Skills

Accounts payable

Microsoft Excel

Microsoft Outlook

Attention to detail

Time management

Tools

Tipalti

Microsoft Dynamics 365 Business Central

Job description

Capitol Imaging Services, LLC in Houston is seeking a detail-oriented Accounts Payable Specialist to join our finance team. The role focuses on processing high volumes of invoices, maintaining vendor records, and ensuring timely payments.

You will work with Tipalti and Microsoft Dynamics 365 Business Central, collaborate with other departments, and help streamline processes while upholding accuracy and compliance.