Accounts Payable Specialist

Certerra (formerly RMA Companies); Houston (TX); On-site; USD 50,000 - 110,000; Full time

Job summary

Join a leading company in civil engineering and construction as an Accounts Payable Specialist. This role is key in managing invoice processing, vendor records, and financial compliance. Ideal candidates will have a bachelor's degree and several years of relevant experience, supported by strong analytical and communication skills.

Qualifications

• 3+ years of experience in accounts payable, data entry, or financial operations.
• Strong proficiency in data entry and financial information processing.

Responsibilities

• Manage and analyze company's payable processes, ensuring accuracy in invoice processing.
• Provide vendor management and collaborate to optimize AP workflows.

Skills

Attention to detail

Strong analytical skills

Excellent communication skills

Education

Bachelor’s degree in accounting, Finance, or Business Administration

Tools

ERP systems (e.g., SAP, Oracle, Deltek)

Microsoft Excel

Microsoft Word

Job description

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Certerra provides technology-enabled testing, inspection, and certification services for new product development, engineering solutions to manage assets, and quality assurance for project delivery.

Working in partnership, we help you bring code compliant products to market faster, move into construction with confidence, keep your projects moving forwards and extend the life of your infrastructure assets.

With a nationwide office network and an expert team of over 1,000 people, we have the resources to deliver materially better outcomes, along with local knowledge that ensures the communities we serve are built to last.

Job Summary:

The Accounts Payable (AP) Specialist is responsible for managing and analyzing the company’s payable processes, ensuring timely and accurate invoice processing, reconciliation, and compliance with company policies and financial regulations. This role involves extensive data entry tasks, vendor management, and collaboration with internal departments to optimize AP workflows and improve financial efficiency.

Duties:

Data Entry & Invoice Processing

• Accurately enter a high volume of invoices into the accounts payable system.
• Ensure invoice coding aligns with company chart of accounts.
• Maintain and update vendor records, including tax IDs, payment terms, and banking details.
• Process expense reports and ensure compliance with company policies.
• Upload, organize, and maintain digital and physical AP documentation.
• Process payments via checks, ACH, and wire transfers.
• Reconcile vendor statements to ensure all invoices are accounted for and processed.
• Identify and resolve discrepancies in invoices and payments.
• Serve as the main point of contact for vendor inquiries regarding payments and invoice status.
• Communicate with internal teams to resolve invoice discrepancies.
• Set up new vendors in the system and ensure compliance with onboarding requirements.

Education/Qualifications:

• Education: Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.
• Experience: 3+ years of experience in accounts payable, data entry, or financial operations.

Technical Skills:

• Strong proficiency in data entry and high accuracy in processing financial information.
• Experience with ERP systems (e.g., SAP, Oracle, Deltek) and accounts payable software.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data validation, etc.).
• Microsoft Word
• Microsoft Excel
• 10-key

Soft Skills: Attention to detail, strong analytical skills, ability to meet deadlines, and excellent communication skills.

We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Civil Engineering, Construction, and Engineering Services

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