Accounts Payable Specialist

WorkSource Oregon; Hood River (OR); On-site; USD 30,000 - 42,000; Full time

Job summary

WorkSource Oregon in Hood River seeks an Accounts Payable Specialist to manage routine AP for a multi-company organization. You will ensure invoices are coded, approved, and paid on time, handling multiple entities with confidentiality and strong organizational skills.

The role requires 2+ years of AP experience, knowledge of basic accounting principles, and proficiency with AP software and Excel. Background checks and bondability are required.

Qualifications

• 2+ years of accounts payable experience.
• Working knowledge of basic accounting principles.
• Experience using accounting/AP software and Microsoft Excel.
• Must pass a background check.
• Must be bondable.
• High school diploma or equivalent.

Responsibilities

• Process and maintain AP invoices for multiple companies and locations.
• Review invoices for accuracy, approvals, documentation, and coding.
• Enter invoices into the accounting system accurately and timely.
• Match invoices to purchase orders, receipts, or other documents.
• Obtain appropriate approvals prior to payment.
• Prepare and process vendor payments (checks, ACH, etc.).
• Maintain vendor records and contact information.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries about invoices and payments.
• Monitor AP aging and payment terms compliance.
• Assist with month-end and year-end closing procedures.
• Reconcile AP balances and assist with GL reconciliations.
• Maintain organized electronic and paper records.
• Ensure proper allocation to company/location/account.
• Assist with 1099 prep and year-end reporting.
• Collaborate with operations, purchasing, and accounting to resolve issues.
• Maintain confidentiality of financial information.
• Follow accounting policies and internal controls.
• Support special accounting projects.

Skills

Accounts payable experience

Basic accounting principles

Confidentiality

Multi-tasking

Education

High school diploma or equivalent

Tools

Microsoft Excel

Accounting software

Job description

The Accounts Payable Specialist is responsible for managing the day-to-day accounts payable functions for a multi-company organization in Hood River. This position ensures invoices are accurately processed, properly coded, approved, and paid in a timely manner. The position requires strong attention to detail, organization, confidentiality, and the ability to manage multiple companies and competing priorities.

REQUIREMENTS

• 2+ years of accounts payable or related accounting experience with working knowledge of basic accounting principles and experience using accounting/AP software and Microsoft Excel.
• Must pass a background check
• Must be bondable
• High school diploma or equivalent

PREFERENCES

• Experience processing invoices in a high-volume, multi-company or multi-location environment.

JOB DUTIES

• Process and maintain accounts payable invoices for multiple companies and locations.
• Review invoices for accuracy, appropriate approvals, supporting documentation, and proper coding.
• Enter invoices into the accounting system accurately and timely.
• Match invoices to purchase orders, receipts, or other supporting documentation when applicable.
• Obtain appropriate approval for invoices prior to payment.
• Prepare and process vendor payments, including checks, ACH, and other approved payment methods.
• Maintain accurate vendor records, including contact information and payment details.
• Reconcile vendor statements and research discrepancies or outstanding balances.
• Respond to vendor inquiries regarding invoices, payments, account balances, and payment status.
• Monitor accounts payable aging and ensure invoices are paid according to established payment terms.
• Assist with month-end and year-end closing procedures.
• Reconcile accounts payable balances and assist with general ledger reconciliations.
• Maintain organized and accurate electronic and paper records.
• Ensure invoices and payments are properly allocated to the correct company, location, department, and/or account.
• Assist with 1099 preparation and other year-end vendor reporting as needed.
• Work closely with operations, management, purchasing, and accounting personnel to resolve invoice and payment issues.
• Maintain confidentiality of company, vendor, and financial information.
• Follow company accounting policies, procedures, and internal controls.
• Assist with special accounting projects and other duties as assigned.

HOURS

• Full time, 8:00 AM - 4:30 PM
• Monday through Friday

PAY

• Starting pay $26/hr; depending on experience

PRIORITY OF SERVICE

The Jobs for Veterans Act affords priority of service to covered Veterans and eligible spouses over non-covered persons for the receipt of employment.