Accounts Payable Specialist

Creative Financial Staffing, LLC; Hillsboro (OR); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, Vision

401(k) with company match

Paid time off and holiday pay

Job summary

Creative Financial Staffing, LLC in Hillsboro, OR is seeking an Accounts Payable Specialist to manage high-volume, end-to-end AP processes using Sage 100 and DocuWare, on-site in a fast-paced environment.

You will own daily payables, perform 3-way matching across bills, POs and receipts, handle vendor inquiries, W-9 collection, and support 1099 filings, disbursements, and month-end aging reports while maintaining strong vendor relationships.

Qualifications

• 3+ years of full-cycle accounts payable in a high-volume setting (400+ invoices/week).
• Hands-on with Sage 100 (or similar ERP) and electronic document processing tools.
• Strong knowledge of Microsoft Excel & Outlook; attention to detail and accuracy.

Responsibilities

• Lead full-cycle accounts payable processing for 500-700 weekly invoices using Sage 100.
• Manage daily document routing, digital indexing, and audit-ready records in DocuWare/DocuShare.
• Perform 3-way matching across vendor bills, PO, and receiving reports; resolve discrepancies.

Skills

AP processing

Sage 100

DocuWare/DocuShare

Excel

Outlook

Tools

Sage 100

DocuWare/DocuShare

Job description

Accounts Payable Specialist

Location: Hillsboro, OR (On-site)

Position Type: Full-Time

Wage: $25-31/hour

Department: Accounting & Finance

Why You'll Love This Role

Are you an AP professional who loves systems, efficiency, and keeping financial operations running smoothly? We are partnering with an established organization in Hillsboro to find an Accounts Payable Specialist who thrives in a dynamic, high-volume environment.

In this key role, you will be the backbone of daily financial processing, taking ownership of full-cycle accounts payable, mastering modern document workflows, and ensuring key vendor relationships stay strong. If you enjoy solving puzzles, working with robust tools like Sage 100 and DocuWare, and seeing the tangible impact of your work every day, this is the place for you!

What You'll Do (Core Responsibilities)

• Drive High-Volume AP Operations: Lead full-cycle accounts payable processing for 500-700 weekly invoices with precision and efficiency using Sage 100.
• Master Digital Workflows: Manage daily document routing, standardized file naming, and digital indexing in DocuWare/DocuShare to keep records seamless and audit-ready.
• Ensure Financial Accuracy: Perform thorough 3-way matching across vendor bills, purchase orders, and receiving reports, proactively resolving pricing or inventory discrepancies.
• Build Strong Relationships: Act as the primary point of contact for vendor inquiries, payment remittance updates, and inter-company communications via Microsoft Outlook.
• Maintain Compliance & Ownership: Oversee W-9 collection, support 1099/1096 annual filings, and assist with payment disbursements (ACH, check runs, credit card reconciliations) and month-end aging reports.

What Makes You a Great Fit

• Proven Experience: 3+ years of full-cycle Accounts Payable experience in a high-volume setting (400+ invoices/week).
• Tech-Savvy:
• Hands-on proficiency with Sage 100 (or a similar mid-market ERP like NetSuite, Dynamics, or Epicor).
• Direct experience using DocuWare or DocuShare for electronic document processing and matching.
• Strong working knowledge of Microsoft Office (Excel & Outlook).
• Core Accounting Expertise: Solid foundation in general ledger coding, 3-way matching, sales/use tax awareness, and 1099 compliance.
• Key Strengths: Exceptional organizational skills, sharp attention to detail, and a collaborative, communicative approach to problem-solving.

What We Offer

• Competitive compensation based on experience
• Comprehensive benefits package (Health, Dental, Vision)
• 401(k) with company match
• Paid time off and holiday pay

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