Accounts Payable Specialist

CFS; Hillsboro (OR); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid time off

Job summary

CFS in Hillsboro, OR is seeking an Accounts Payable Specialist to manage high-volume AP with accuracy and efficiency on-site. You will handle 500–700 weekly invoices in a full-cycle role using Sage 100 and DocuWare, ensuring precise 3-way matching and timely vendor communications.

Join a collaborative Accounting & Finance team that values detail, process improvements, and reliable financial operations, with competitive hourly compensation and strong benefits.

Qualifications

• 3+ years of full-cycle Accounts Payable experience in a high-volume setting (400+ invoices/week).
• Experience with Sage 100 or similar mid-market ERP.
• Experience with DocuWare/DocuShare for electronic processing.

Responsibilities

• Lead full-cycle accounts payable processing for 500–700 weekly invoices using Sage 100.
• Manage daily document routing and digital indexing in DocuWare/DocuShare.
• Perform 3-way matching across vendor bills, PO, receiving reports; resolve discrepancies.
• Serve as primary contact for vendor inquiries and remittance updates via Outlook.
• Assist with payment disbursements and month-end aging reports.

Skills

Full-cycle AP

Sage 100

DocuWare/DocuShare

Excel & Outlook

Vendor communications

3-way matching

Tools

DocuWare/DocuShare

Job description

Why You’ll Love This Role

Are you an AP professional who loves systems, efficiency, and keeping financial operations running smoothly? We are partnering with an established organization in Hillsboro to find an Accounts Payable Specialist who thrives in a dynamic, high-volume environment.

Location: Hillsboro, OR (On-site)
Position Type: Full-Time
Wage: $25-31/hour
Department: Accounting & Finance

In this key role, you will be the backbone of daily financial processing, taking ownership of full-cycle accounts payable, mastering modern document workflows, and ensuring key vendor relationships stay strong. If you enjoy solving puzzles, working with robust tools like Sage 100 and DocuWare, and seeing the tangible impact of your work every day, this is the place for you!

What You’ll Do (Core Responsibilities)

• Drive High-Volume AP Operations: Lead full-cycle accounts payable processing for 500–700 weekly invoices with precision and efficiency using Sage 100.
• Master Digital Workflows: Manage daily document routing, standardized file naming, and digital indexing in DocuWare/DocuShare to keep records seamless and audit-ready.
• Ensure Financial Accuracy: Perform thorough 3-way matching across vendor bills, purchase orders, and receiving reports, proactively resolving pricing or inventory discrepancies.
• Build Strong Relationships: Act as the primary point of contact for vendor inquiries, payment remittance updates, and inter-company communications via Microsoft Outlook.
• Maintain Compliance & Ownership: Oversee W-9 collection, support 1099/1096 annual filings, and assist with payment disbursements (ACH, check runs, credit card reconciliations) and month-end aging reports.

What Makes You a Great Fit

• Proven Experience: 3+ years of full-cycle Accounts Payable experience in a high-volume setting (400+ invoices/week).
• Tech-Savvy:
  • Hands-on proficiency with Sage 100 (or a similar mid-market ERP like NetSuite, Dynamics, or Epicor).
  • Direct experience using DocuWare or DocuShare for electronic document processing and matching.
  • Strong working knowledge of Microsoft Office (Excel & Outlook).
• Core Accounting Expertise: Solid foundation in general ledger coding, 3-way matching, sales/use tax awareness, and 1099 compliance.
• Key Strengths: Exceptional organizational skills, sharp attention to detail, and a collaborative, communicative approach to problem-solving.

What We Offer

• Competitive compensation based on experience
• Comprehensive benefits package (Health, Dental, Vision)
• 401(k) with company match
• Paid time off and holiday pay