Accounts Payable Specialist

WorkNovas LLC; Hackensack (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

WorkNovas LLC is seeking an experienced Accounts Payable Specialist to join a small, growing e-commerce accounting team in Hackensack, NJ. The role requires hands-on AP experience with NetSuite and Bill.com, strong Excel skills, and the ability to improve automated AP processes.

The position is full-time, direct-hire, and on-site only, with local candidates within commuting distance. The successful candidate will help transition Bill.com workflows into NetSuite and maintain accurate vendor data

Qualifications

• 3-5 years of professional Accounts Payable experience.
• Hands-on experience with NetSuite.
• Working knowledge of Bill.com and its automated AP/payments processes.
• Strong Microsoft Excel skills.

Responsibilities

• Manage day-to-day Accounts Payable activities, including invoice processing, coding, approvals, and payments.
• Work extensively within NetSuite for AP and accounting-related functions.
• Work with Bill.com and understand its automated AP/payment workflow.
• Help transition existing automated Bill.com processes into NetSuite's internal automated import capabilities.
• Set up and maintain rules for importing credit card transactions/functions into NetSuite.
• Assist with automation and process improvements within NetSuite.
• Reconcile AP transactions and ensure accuracy of accounting records.
• Maintain accurate vendor and invoice records.
• Support payment processing and related accounting activities.
• Use Microsoft Excel for reporting, reconciliation, and AP analysis.
• Collaborate with internal teams to resolve invoice, payment, and vendor-related issues.

Skills

3-5 years Accounts Payable

Excel proficiency

Attention to detail

Independent work

Tools

NetSuite

Bill.com

Job description

Accounts Payable Specialist

Position Type: Full-Time / Direct Hire
Location: Hackensack, NJ need local within commute
Work Arrangement: 100% Onsite - onsite presence is required

Position Overview

Our client is a small, growing e-commerce company that sells cleaning products online. They are seeking an experienced Accounts Payable Specialist to join their accounting team. The ideal candidate will have 3 5 years of Accounts Payable experience, strong Excel skills, and hands‑on experience working with NetSuite and Bill.com.

The company has implemented NetSuite and is transitioning automated AP processes from Bill.com into NetSuite. This person will play an important role in improving and managing these automated accounting processes.

Key Responsibilities

• Manage day‑to‑day Accounts Payable activities, including invoice processing, coding, approvals, and payments.
• Work extensively within NetSuite for AP and accounting‑related functions.
• Work with Bill.com and understand its automated AP/payment workflow.
• Help transition existing automated Bill.com processes into NetSuite's internal automated import capabilities.
• Set up and maintain rules for importing credit card transactions/functions into NetSuite.
• Assist with automation and process improvements within NetSuite.
• Reconcile AP transactions and ensure accuracy of accounting records.
• Maintain accurate vendor and invoice records.
• Support payment processing and related accounting activities.
• Use Microsoft Excel for reporting, reconciliation, and AP analysis.
• Collaborate with internal teams to resolve invoice, payment, and vendor‑related issues.

Required Qualifications

• 3 5 years of professional Accounts Payable experience.
• Hands‑on experience with NetSuite.
• Working knowledge of Bill.com and its automated AP/payment processes.
• Strong understanding of AP processes and accounting fundamentals.
• Strong Microsoft Excel skills.
• Experience with financial/accounting software or ERP systems.
• Ability to work independently in a small-company environment.
• Strong attention to detail and organizational skills.