Accounts Payable Specialist

The Keller Group; Gilbert (AZ); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work after training

Competitive benefits

Job summary

The Keller Group, a boutique Phoenix-based executive search firm, seeks an experienced Accounts Payable Specialist to support a growing multi-site organization building out its AP function in-house. You will manage a high daily volume of invoices, handle multi-entity payables, and serve as the go-to contact for vendors and internal stakeholders as the team expands across states.

Hybrid work is available after training, with competitive benefits and opportunities for growth within a dynamic

Qualifications

• Minimum 2 years of hands-on accounts payable experience.
• Experience in a high-volume, multi-entity or multi-location environment.
• Capital expenditure classification experience.
• Strong problem-solving instincts and vendor communication.

Responsibilities

• Process a high daily volume of invoices (roughly 500 per day) across multiple units and locations.
• Manage payables for a multi-unit operation with a growing multi-state footprint.
• Handle capital expenditure classification accurately and consistently.
• Perform monthly reconciliations for key vendor accounts and specialized suppliers.
• Investigate and resolve payment issues and discrepancies, such as missed early-pay discounts and invoice mismatches.
• Work from an electronic invoicing workflow with minimal manual data entry and some scanned mail.
• Serve as a professional, reliable point of contact for vendors and internal stakeholders.

Skills

Accounts payable

High-volume environment

Problem solving

Vendor communication

Organization

Job description

The Keller Group is a boutique Phoenix based executive search firm – we partner with professionals across the Valley and partner them with standout clients building out their teams.

We have the opportunity to support a long term client of ours in their search for an experienced and driven Accounts Payable Specialist. This person will support a growing, multi-site organization that is building out its accounts payable function in-house. This is a high-volume, high-ownership role within a company that is actively expanding across multiple states, and the person in this seat will be the go-to for everything AP.

This is a great organization – top tier leadership, hybrid flexibility (after training), competitive benefits and a ton of growth in the works. The culture is strong and the team is dynamic, looking for their right hand to support all AP efforts.

What You'll Do

• Process a high daily volume of invoices (roughly 500 bills per day) across multiple business units and locations
• Manage payables for a multi-unit operation with a growing multi-state footprint
• Handle capital expenditure classification accurately and consistently
• Perform monthly reconciliations for key vendor accounts, including specialized suppliers
• Investigate and resolve payment issues and discrepancies, such as missed early‑pay discounts and invoice mismatches
• Work primarily from an electronic, email‑to‑system invoice workflow with minimal manual data entry, including scanning and processing a small batch of physical mail
• Serve as a professional, reliable point of contact for vendors and internal stakeholders alike

What We're Looking For

• Minimum 2 years of hands‑on accounts payable experience
• Comfort operating in a high‑volume, multi‑entity or multi‑location environment
• Experience with capital expenditure classification
• Strong problem‑solving instincts — able to dig into issues independently and see them through to resolution
• A polished, professional communication style, especially with vendors
• The stamina and organization to manage significant volume without dropping details