Accounts Payable Specialist

Spot On Talent; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Spot On Talent seeks an AP Coordinator II to own inventory-related supplier invoices end to end—EDI and non-EDI processing, reconciliation, variance resolution, and payment—while partnering with Product, Purchasing, Warehouse and Finance to keep processes accurate and discounts captured. Fort Worth, TX on-site with Fridays work-from-home.

Expect 50–100+ invoices daily, 3-way matching, supplier statement reconciliation, and month-end close support, requiring solid Excel skills and ERP systems

Qualifications

• 3-5 years of Accounts Payable or accounting experience; inventory, merchandise, distribution, manufacturing, or supply chain payables required
• Solid understanding of accounting principles, AP best practices, and 3-way match concepts
• Experience processing high-volume invoices (50 to 100+ per day), including EDI and automated Procure-to-Pay platforms
• Experience reconciling supplier statements and resolving pricing variances, quantity variances, and billbacks
• Intermediate Excel skills, specifically VLOOKUP and pivot tables

Responsibilities

• Process and reconcile high-volume inventory invoices (50 to 100+ per day) accurately and on time across P2P and ERP systems
• Perform 3-way matching of invoices, purchase orders, and receipts; investigate and resolve pricing, quantity, receipt, and short-payment variances
• Reconcile supplier statements, researching outstanding invoices, credits, and discrepancies through to resolution
• Coordinate with Product, Purchasing, Procurement, Warehouse, and suppliers to resolve pending invoices
• Review invoice posting and GL coding for accuracy, perform corrections and reclasses, and support accruals and discount capture
• Assist with weekly payment runs, EDI exception review, month-end close, audit inquiries, and special project reporting

Skills

Accounts Payable

Excel (VLOOKUP, pivot tables)

3-way match concepts

Tools

Oracle Cloud Fusion

SAP

Mainframe ERP

IDP/OCR/AI AP tech

Job description

AP Coordinator II (Inventory) | Fort Worth, TX | On-site with work-from-home Fridays

If you thrive on making sense of high-volume complexity and you genuinely enjoy the detective work of a stubborn invoice discrepancy, this one is worth a look.

About the opportunity

A large, global distribution company headquartered in Fort Worth is looking for an AP Coordinator II to join its Inventory Payables team. This team moves fast, handles serious volume, and takes accuracy personally. The work is transactional, but the impact is real: clean records, captured discounts, and supplier relationships that actually hold up.

This is a core operational role sitting at the intersection of procurement, inventory, and finance. You will own inventory-related supplier invoices end to end, from EDI and non-EDI processing through reconciliation, variance resolution, and payment. You will work alongside Product, Purchasing, Warehouse, and Finance teams to keep things moving, and you will be the person suppliers trust to get things sorted.

The company is large, well-capitalized, and growing, with the kind of financial stability most employers claim but cannot back up. There is an established team around you and solid processes to work within (and improve).

What you'll do

• Process and reconcile high-volume inventory invoices (50 to 100+ per day) accurately and on time across P2P and ERP systems
• Perform 3-way matching of invoices, purchase orders, and receipts; investigate and resolve pricing, quantity, receipt, and short-payment variances
• Reconcile supplier statements, researching outstanding invoices, credits, and discrepancies through to resolution
• Coordinate with Product, Purchasing, Procurement, Warehouse, and suppliers to resolve pending invoices
• Review invoice posting and GL coding for accuracy, perform corrections and reclasses, and support accruals and discount capture
• Assist with weekly payment runs, EDI exception review, month-end close, audit inquiries, and special project reporting

What we’re looking for

Must-haves:

• 3 to 5 years of Accounts Payable or accounting experience; inventory, merchandise, distribution, manufacturing, or supply chain payables required
• Solid understanding of accounting principles, AP best practices, and 3-way match concepts
• Experience processing high-volume invoices (50 to 100+ per day), including EDI and automated Procure-to-Pay platforms
• Experience reconciling supplier statements and resolving pricing variances, quantity variances, and billbacks
• Intermediate Excel skills, specifically VLOOKUP and pivot tables

Nice-to-haves:

• Experience with Oracle Cloud Fusion, SAP, AS400, or Mainframe ERP environments
• Multi-currency AP experience
• Familiarity with Intelligent Document Processing (IDP), OCR, or AI-enabled AP technologies

The details

Direct hire. Fort Worth, TX. Primarily on-site with work-from-home Fridays. Competitive compensation, commensurate with experience and excellent benefits.

Our client is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.