Accounts Payable Specialist

Inline Filling Systems; Florida; On-site; USD 42,000 - 62,000; Full time

Job summary

Inline Filling Systems, LLC is seeking an Accounts Payable professional in Florida to manage vendor invoices, payments, and related data entry. The role focuses on accurate coding, timely processing, and maintaining up-to-date vendor records.

You will collaborate with departments, resolve payment delays, support audits, and handle weekly ACH/check runs, ensuring smooth financial operations and strong vendor relationships.

Responsibilities

• Process vendor invoices and debit memos by accurately collecting, coding, and analyzing data for payment approval.
• Maintain and update vendor records, including banking details, ensuring accuracy and compliance.
• Perform account reconciliations, postings, and balancing to ensure timely and accurate financial reporting.
• Manage cross-functional collaboration relating to Accounts Payable. Resolve issues that affect multiple departments
• Identify and document root causes of payment delays & payment errors, implement corrective actions, monitor and report results
• Maintain positive relationships with vendors
• Assist with internal & external audits as the primary AP point of contact
• Assist with the filling of State Sales Taxes
• Manage ACH/check runs on a weekly basis
• Assist with corporate credit card reconstructions and bank reconciliations

Job description

• Process vendor invoices and debit memos by accurately collecting, coding, and analyzing data for payment approval.
• Maintain and update vendor records, including banking details, ensuring accuracy and compliance.
• Perform account reconciliations, postings, and balancing to ensure timely and accurate financial reporting.
• Manage cross functional collaboration relating to Accounts Payable. Resolve issues that affect multiple departments
• Identify and document root causes of payment delays & payment errors, implement corrective actions, monitor and report results
• Maintain positive relationships with vendors
• Assists with internal & external audits as the primary AP point of contact
• Assist with the filling of State Sales Taxes
• Manage ACH/check runs on a weekly basis
• Assist with corporate credit card reconstructions and bank reconciliations