Accounts Payable Specialist

ABC Legal Services; Florida; Remote; USD 28,000 - 34,000; Part time

Job summary

ABC Legal Service, a national leader in filing service of legal documents, is seeking an Accounts Payable Specialist to support the accounting team. This remote role requires residency in Florida and focuses on timely payments, vendor records, and responsive inquiry handling from contractors and departments.

Responsibilities include processing in NetSuite, maintaining vendor records (W-9s), liaising with the vendor support team, ensuring bills are paid accurately, and reconciling general ledger

Qualifications

• Associate’s degree or higher in business- or accounting-related field.
• 3–6 months in an accounts payable role.
• Experience with QuickBooks.
• Proficiency with Microsoft Excel; familiarity with MS Office and PDF editors is a plus.

Responsibilities

• Assist the accounts payable workflow using NetSuite and other programs.
• Maintain vendor records for independent contractors, including W-9s.
• Interface with the vendor support team to maintain relationships with new and existing vendors.
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Tracing transactions with our bank and performing accounting duties such as recording journal entries and reconciling general ledger accounts.

Skills

Attention to detail

Sense of urgency

Great communicator

Data entry speed

Education

Associate’s degree or higher in Business or Accounting

Tools

Excel

QuickBooks

Job description

About ABC:

ABC Legal Service is proud to be the national leader in filing service of legal documents. We are growing and are looking for talented new team members to support our growth and solve exciting challenges! We are a team of 1100+ with offices in New York, Los Angeles, Dallas, Tampa, Chicago, Washington DC, and more. Seattle is our home and headquarters. We've been successful in this unique business for over 40 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer.

Job Overview:

The Accounts Payable Specialist will help manage the company’s expenses. They will assist the accounting team in maintaining vendor records and ensuring timely payments. The ideal candidate provides exceptional support to the accounting team by responding to payment inquiries from contractors and other departments. This position is remote but must be located in Florida, Indiana, New Jersey, New York, North Carolina, South Carolina, Virginia

Key Responsibilities:

• Assist the accounts payable workflow using NetSuite and other programs.
• Maintain vendor records for independent contractors, including W-9s.
• Interface with the vendor support team to maintain relationships with new and existing vendors.
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Tracing transactions with our bank and performing accounting duties such as recording journal entries and reconciling general ledger accounts.

Job Requirements:

• You have high attention to detail
• You maintain high-performance expectations for yourself and your colleagues
• You have a sense of urgency
• Thrive in a fast paced, ever-changing environment
• Great communicator in person, by phone or in email
• Data entry- speed and accuracy
• You are excited to learn new things and have a desire to improve upon

Qualifications:

• Associate’s degree or higher in Business-related or Accounting-related field preferred.
• 3-6 months in an Accounts Payable role preferred.
• Experience with Quickbooks
• Proficiency with Microsoft Excel required, familiarity with Microsoft Office products and PDF editors is a plus.

Part-time Position (EST)
Salary Range: $20.00-$25.00
This position is remote but must be located in Florida, Indiana, New Jersey, New York, North Carolina, South Carolina, Virginia