Accounts Payable Specialist - 3-Way Matching & SAP

Parallel Employment; Elma Center (NY); On-site; USD 32,000 - 34,000; Full time

Job summary

Parallel Employment Group in partnership with a food Manufacturer in Elma, NY seeks a detail-oriented Accounts Payable Specialist to join the accounting team. The AP Specialist will handle vendor invoices, ensure accurate payments, and maintain records with a focus on accuracy and timeliness.

The ideal candidate has 2-5 years of AP/bookkeeping experience, strong Excel skills, and the ability to manage multiple priorities in a fast-paced environment. First shift, weekday schedule.

Qualifications

• 2-5 years of accounts payable, bookkeeping, or accounting experience.
• Strong understanding of AP processes, invoice matching, and reconciliations.
• Experience with three-way matching (PO, receiving, invoice).
• Proficiency with ERP software; SAP experience is a plus.
• MS Excel proficiency and strong Microsoft Office skills.
• Knowledge of vendor setup and maintenance.
• Experience processing ACH, wire transfers, and checks.
• Familiarity with AP accruals and month-end close.
• Knowledge of 1099 reporting requirements.
• Experience supporting audits and maintaining internal controls.
• High accuracy and attention to detail.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Experience processing a high volume of invoices is preferred.

Responsibilities

• Receive, review, code, and enter vendor invoices into the accounting system.
• Verify invoices against purchase orders, receiving documents, and required approvals.
• Perform three-way matching and investigate and resolve discrepancies.
• Reconcile vendor statements and research outstanding or disputed items.
• Schedule and process vendor payments by check, ACH, and wire transfer.
• Maintain accurate vendor records, including W-9s and 1099 documentation.
• Respond to vendor inquiries and provide payment status information.
• Develop and maintain positive, professional vendor relationships.
• Process employee expense reports and company credit card transactions.
• Monitor payment terms to take advantage of available discounts and avoid late-payment penalties.
• Assist with month-end close, AP accruals, audits, and financial reporting.
• Maintain accurate and organized AP records and documentation.
• Follow company policies, accounting procedures, and internal controls.
• Identify opportunities to improve AP processes, accuracy, and efficiency.
• Perform other accounting-related duties as assigned.

Skills

Accounts payable

Vendor management

Three-way matching

Microsoft Excel

Tools

SAP

Job description

Parallel Employment Group in partnership with a food Manufacturer in Elma, NY seeks a detail-oriented Accounts Payable Specialist to join the accounting team. The AP Specialist will handle vendor invoices, ensure accurate payments, and maintain records with a focus on accuracy and timeliness.

The ideal candidate has 2-5 years of AP/bookkeeping experience, strong Excel skills, and the ability to manage multiple priorities in a fast-paced environment. First shift, weekday schedule.