Accounts Payable Specialist

Addison Group; Denver (CO); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking a detail-oriented Accounts Payable Specialist to join a growing design and construction firm in Denver, CO. This in-office role supports full-cycle AP processing and vendor management in a fast-paced project-based environment.

You will perform 2-way and 3-way invoice matching, 1099 compliance, month-end close assistance, and audit support while maintaining organized documentation. Addison Group is an Equal Opportunity Employer, with equal employment opportunities to all

Responsibilities

• Process vendor invoices accurately and in a timely manner
• Perform 2-way and 3-way matching of invoices to purchase orders and receiving documentation
• Research and resolve invoice discrepancies, pricing variances, and matching exceptions
• Code invoices to appropriate GL accounts, cost codes, and/or projects
• Prepare and process vendor payment batches (checks, ACH, wire transfers)
• Review and process purchase orders in support of project and operational needs
• Coordinate with project managers and procurement to resolve PO discrepancies
• Monitor open PO aging and follow up on outstanding items
• Set up and maintain vendor records, including W-9 collection and verification
• Prepare and file 1099 forms in compliance with IRS requirements
• Respond to vendor inquiries regarding invoice and payment status
• Maintain organized, audit-ready vendor and payment documentation
• Assist with month-end close activities related to accounts payable
• Support internal and external audit requests as needed
• Identify opportunities to improve AP processes and efficiency

Job description

Role

Accounts Payable Specialist - Denver, CO (In-office)

Salary

$60,000-65,000, based on experience

Benefits

This position may be eligible for health, dental, vision, insurance, and 401(K).

We are seeking a detail-oriented Accounts Payable Specialist to join a growing design and construction firm. This role is responsible for full-cycle accounts payable processing, purchase order matching, vendor management, and 1099 compliance in a fast-paced, project-based environment.

Responsibilities

• Process vendor invoices accurately and in a timely manner
• Perform 2-way and 3-way matching of invoices to purchase orders and receiving documentation
• Research and resolve invoice discrepancies, pricing variances, and matching exceptions
• Code invoices to appropriate GL accounts, cost codes, and/or projects
• Prepare and process vendor payment batches (checks, ACH, wire transfers)
• Review and process purchase orders in support of project and operational needs
• Coordinate with project managers and procurement to resolve PO discrepancies
• Monitor open PO aging and follow up on outstanding items
• Set up and maintain vendor records, including W-9 collection and verification
• Prepare and file 1099 forms in compliance with IRS requirements
• Respond to vendor inquiries regarding invoice and payment status
• Maintain organized, audit-ready vendor and payment documentation
• Assist with month-end close activities related to accounts payable
• Support internal and external audit requests as needed
• Identify opportunities to improve AP processes and efficiency

Systems & Technical Skills

• Prior ERP experience required
• Excel: pivot tables, VLOOKUP/XLOOKUP, and formula creation

Requirements

• 2+ years of accounts payable experience, preferably in construction, or a project-based industry
• Hands-on experience with 2-way and 3-way PO matching
• Experience with vendor setup and 1099 processing
• Strong attention to detail and organizational skills
• Ability to manage a high volume of invoices while meeting deadlines

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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