Accounts Payable Specialist

Winland Foods; De Pere (WI); Hybrid; USD 34,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Life & disability insurance

HSA

FSA

Employee Assistance Program

Legal protection

Critical Illness Insurance

Identity protection

Job summary

Winland Foods, Inc. seeks an Accounts Payable Specialist to drive accuracy in invoice processing and payment activities. The role combines problem resolution, process improvement, and collaboration with internal and external partners to ensure timely, accurate payables. The position offers a hybrid schedule with Fridays remote and Mon-Thu in-office, located at 1120 Employers Blvd., De Pere, WI.

Qualifications

• High School diploma required; additional accounting coursework preferred.
• 3+ years in a high-volume Accounts Payable role with increasing responsibilities.
• Experience with invoice processing and validation/indexing in an ERP environment (SAP preferred).

Responsibilities

• Performs issue resolution using analytical skills to improve processes.
• Collaborates with internal and external stakeholders to resolve payment issues.
• Acts as subject matter expert for validating/indexing and processing invoices.

Skills

Accounts Payable

Analytical skills

Problem solving

Communication

Team player

Attention to detail

Education

High School diploma

Associate degree in Accounting

Tools

SAP

Ariba

VIM

Concur

Job description

The Accounts Payable Specialist position contributes to the company's success through providing subject matter expertise in Accounts Payable processes. This position includes problem resolution, process improvement, and payment exception handling. This individual will work collaboratively with others across the company, and interacts with internal/external customers as needed. The position reports to the Accounts Payable Supervisor.Employee Type:Full timeLocation:WI Green BayJob Type:Finance Accounts PayableJob Posting Title:Accounts Payable SpecialistJob Description:Schedule: (Hybrid) Fridays are remote, while Mon-Thurs are in officeWork Location: 1120 Employers Blvd. Suite 200, De Pere, WI 54115Benefits: Medical, Dental, Vision, 401(k) with match, STD/LTD/AD&D/Life, HSA, FSA, EAP, Hospital indemnity, Accident Insurance, Identity and Fraud Protection Plan, Legal, and Critical Illness.Salary, based on experience and other qualifications: $24.52 - $36.49 per hour, with additional bonus potentialRoles & Responsibilities:Performs problem resolution using critical thinking, problem solving and analytical skills to resolve issues and identify opportunities for improvement.Proactively collaborates with key internal and external stakeholders to resolve issues, gather missing information and identify needs and opportunities for improved performance.Maintains knowledge of and acts as the subject matter expert for validating/indexing and processing invoices.Serves as the subject matter expert with Accounts Payable processes, including invoice processing, and validation/indexing, supporting other team members with questions and escalated issues.Supports vendor payment processing:Monitor automated payment processing and execute manual payment runs as neededProcess voids, stop payments, and ACH / EFT rejectsMonitor and correct all interfaces (i.e. Ariba, Engie, “ok to pay,” VIM to legacy)Perform duplicate invoice reviewReview, follow up and resolve posted invoices that are unable to pay (i.e. MRBR, currency mismatch)Reset recurring paymentsHandle any plant specific month end activities (i.e. AP 175 Lawson, auto post, etc.)Maintain payment card portal for vendor setupReviews and investigates aged invoices and resolve 3-way match exceptions in partnership with all functions of the Procure to Pay processExecute processes to support required controls of the GRIR/RNV processEDI invoice exception processingPerform VIM workflow document cancellationsMonthly reconciliation of vendor credit memos/claimsPerform reversals for documents posted incorrectlyProcess refunds and returned checksProcess and clear intercompany invoicesSupports projects as assigned.Occasional travel depending on projects.The duties and responsibilities described are not a comprehensive list of all tasks. Additional tasks and duties may be assigned from time to time as necessitated by business needs.Qualifications & Experience:High School diploma plus additional training or coursework related to Accounting required; Associate degree preferred3+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department requiredPossesses subject matter expertise of Accounts Payable technology and processes, including invoice processing and validation/indexing1+ year of experience in a large ERP system environment required; SAP experience preferred.Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Teams)Knowledge on Concur, travel and entertainment policy, and PCard program is preferredExceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlinesExcellent customer service and communication skillsStrong analytical and problem-solving skills requiredDemonstrated business acumen and ability to work as a team player focused on achieving resultsStrong attention to detail with a high degree of accuracyStays current on accounts payable practices and is passionate about technical aspects of the workEEO Statement:Winland Foods seeks to recruit, develop, and retain the most talented people from a diverse candidate pool, and as a global company we believe our success is enhanced by fostering equity and inclusion in the workplace. Therefore, Winland Foods is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic information, military or veteran status, and any other characteristic protected by applicable law.