Accounts Payable Specialist

Winland Foods, Inc.; Green Bay (WI); Hybrid; USD 34,000 - 50,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with match

STD/LTD/AD&D/Life

HSA

FSA

EAP

Hospital indemnity

Identity and Fraud Protection Plan

Legal

Critical Illness

Job summary

Winland Foods is seeking an Accounts Payable Specialist to provide subject matter expertise in AP processes, resolve issues, and drive improvements. You’ll work with internal and external customers and report to the AP Supervisor. This is a full-time, hybrid role based in Green Bay, WI.

Key duties include invoice processing, payment runs, vendor setup, and month-end close support. Requires 3+ years in a high-volume AP environment, SAP experience preferred, and strong analytical and communication

Qualifications

• Must have a high school diploma with accounting coursework.
• 3+ years in a high-volume accounts payable department.
• Subject matter expert in AP technology and processes, including invoice processing.
• 1+ year in a large ERP system environment; SAP experience preferred.
• Proficient with Microsoft Office and strong customer service.

Responsibilities

• Performs problem resolution with analytical thinking to improve performance.
• Collaborates with internal and external stakeholders to resolve issues.
• Maintains subject matter expertise for validating, indexing, and processing invoices.
• Supports vendor payment processing and executes payment runs as needed.
• Handles voids, stop payments, and ACH/EFT rejects; monitors interfaces and 3-way match.
• Month-end activities, intercompany work, and project support as assigned.

Skills

Accounts payable expertise

Analytical skills

Problem solving

Communication skills

Team collaboration

Attention to detail

Customer service

Education

High school diploma with accounting coursework

Associate degree in Accounting preferred

Tools

SAP

Concur

Excel

Ariba

VIM

PCard

Job description

The Accounts Payable Specialist position contributes to the company's success through providing subject matter expertise in Accounts Payable processes. This position includes problem resolution, process improvement, and payment exception handling. This individual will work collaboratively with others across the company, and interacts with internal/external customers as needed. The position reports to the Accounts Payable Supervisor.

Employee Type: Full time Location: WI Green Bay Job Type: Finance Accounts Payable Job Posting Title: Accounts Payable Specialist Job Description: Schedule: (Hybrid) Fridays are remote, while Mon-Thurs are in office Work Location: 1120 Employers Blvd. Suite 200, De Pere, WI 54115 Benefits: Medical, Dental, Vision, 401(k) with match, STD/LTD/AD&D/Life, HSA, FSA, EAP, Hospital indemnity, Accident Insurance, Identity and Fraud Protection Plan, Legal, and Critical Illness. Salary, based on experience and other qualifications: $24.52 - $36.49 per hour, with additional bonus potential

Benefits

• Medical
• Dental
• Vision
• 401(k) with match
• STD/LTD/AD&D/Life
• HSA
• FSA
• EAP
• Hospital indemnity
• Accident Insurance
• Identity and Fraud Protection Plan
• Legal
• Critical Illness

Roles & Responsibilities

• Performs problem resolution using critical thinking, problem solving and analytical skills to resolve issues and identify opportunities for improvement.
• Proactively collaborates with key internal and external stakeholders to resolve issues, gather missing information and identify needs and opportunities for improved performance.
• Maintains knowledge of and acts as the subject matter expert for validating/indexing and processing invoices.
• Serves as the subject matter expert with Accounts Payable processes, including invoice processing, and validation/indexing, supporting other team members with questions and escalated issues.
• Supports vendor payment processing: Monitor automated payment processing and execute manual payment runs as needed Process voids, stop payments, and ACH / EFT rejects Monitor and correct all interfaces (i.e. Ariba, Engie, “ok to pay,” VIM to legacy) Perform duplicate invoice review Review, follow up and resolve posted invoices that are unable to pay (i.e. MRBR, currency mismatch) Reset recurring payments Handle any plant specific month end activities (i.e. AP 175 Lawson, auto post, etc.) Maintain payment card portal for vendor setup Reviews and investigates aged invoices and resolve 3-way match exceptions in partnership with all functions of the Procure to Pay process Execute processes to support required controls of the GRIR/RNV process EDI invoice exception processing Perform VIM workflow document cancellations Monthly reconciliation of vendor credit memos/claims Perform reversals for documents posted incorrectly Process refunds and returned checks Process and clear intercompany invoices Supports projects as assigned.
• Occasional travel depending on projects.
• The duties and responsibilities described are not a comprehensive list of all tasks.
• Additional tasks and duties may be assigned from time to time as necessitated by business needs.

Qualifications & Experience

• High School diploma plus additional training or coursework related to Accounting required; Associate degree preferred
• 3+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department required
• Possesses subject matter expertise of Accounts Payable technology and processes, including invoice processing and validation/indexing
• 1+ year of experience in a large ERP system environment required; SAP experience preferred.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Teams)
• Knowledge on Concur, travel and entertainment policy, and PCard program is preferred.
• Exceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlines
• Excellent customer service and communication skills
• Strong analytical and problem-solving skills required
• Demonstrated business acumen and ability to work as a team player focused on achieving results
• Strong attention to detail with a high degree of accuracy
• Stays current on accounts payable practices and is passionate about technical aspects of the work

Winland Foods seeks to recruit, develop, and retain the most talented people from a diverse candidate pool, and as a global company we believe our success is enhanced by fostering equity and inclusion in the workplace. Therefore, Winland Foods is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic information, military or veteran status, and any other characteristic protected by applicable law.

About Us

At Winland Foods, we’re passionate about creating exceptional food experiences that bring people together. We are a dynamic and growing company specializing in meal preparation products—from pasta and sauces to plant-based proteins and more. Our portfolio includes beloved consumer brands and custom private-label solutions for retail and foodservice channels.

Why Work With Us?

We believe in being exceptional from the land to the table. That means:

• Commitment to Quality: We consistently exceed industry standards across our value chain.
• Sustainability & Responsibility: We prioritize environmental stewardship and make a positive impact on the world around us.
• People First: The safety, well-being, and growth of our employees are at the heart of everything we do.

Our Culture

We’re a team of food enthusiasts who value collaboration, innovation, and integrity. At Winland Foods, you’ll find an environment where your ideas matter, your contributions are recognized, and your career can thrive.

Explore Opportunities

At Winland Foods, you’ll find opportunities across operations, supply chain, marketing, and product development - roles where your work truly makes an impact. By joining our team, you become part of a forward-thinking organization that values passion, collaboration, and shared success with our customers. Together, we’re shaping the future of food.