Accounts Payable Specialist

Powerhouse Retail Services LLC.; Crowley (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Powerhouse Retail Services LLC. is seeking an Accounts Payable Specialist to support day-to-day AP operations, focusing on invoice intake, research, routing, processing, and accurate record maintenance.

The role requires strong organization, attention to detail, and the ability to handle a high volume of invoices with precision. The ideal candidate will resolve discrepancies, collaborate across departments, and manage AP records in a timely manner, including experience with ERP systems such as

Qualifications

• Detail-oriented with high data integrity.
• Strong organizational and time-management skills.
• Ability to research discrepancies and determine next steps.
• Excellent written and verbal communication.
• Collaborate across departments to obtain missing information.
• Experience with invoice processing preferred.
• Experience with Dynamics GP or similar ERP preferred.

Responsibilities

• Monitor, retrieve, organize, and process vendor invoices.
• Research invoice information to determine ownership and account.
• Enter and maintain invoice records in AP systems accurately.
• Audit records for missing information, duplicates, or discrepancies.
• Communicate with internal teams to resolve discrepancies.
• Upload invoices and documentation for review and payment.
• Ensure processing lifecycle accuracy and completeness.
• Provide cross-training on EFT and check payments as needed.

Skills

Attention to detail

Organizational skills

Time management

Communication

Problem solving

Team collaboration

ERP experience

Invoice processing

Education

Bachelor's degree in accounting or related field

Tools

Microsoft Dynamics GP

Airtable

Excel

Outlook

Word

AP systems

Job description

Description

Position Summary

The Accounts Payable Specialist is responsible for supporting day-to-day accounts payable operations, with a primary focus on invoice intake, research, routing, processing, and maintenance of accurate AP records. This role works closely with internal teams to ensure vendor invoices are accurately documented, routed, and processed in a timely manner.

The ideal candidate is highly organized, detail-oriented, comfortable researching and resolving discrepancies, and able to manage a high volume of invoices and requests while maintaining accurate records.

Key Responsibilities

Invoice Management & Documentation

• Monitor incoming accounts payable communications and retrieve, organize, and process vendor invoices and supporting documentation.
• Research vendor and invoice information to determine the appropriate department, entity, account, and/or internal owner responsible for each invoice.
• Enter, categorize, and maintain invoice records within accounts payable systems, ensuring information is complete, accurate, and current.
• Review and audit existing invoice records to identify missing information, duplicate entries, discrepancies, or outdated information and make necessary corrections.
• Communicate and collaborate with internal teams to confirm invoice ownership, resolve discrepancies, and obtain missing information needed for timely processing.
• Upload vendor invoices and supporting documentation into the appropriate accounts payable system for review, approval, and payment.
• Review invoice information and supporting documentation for accuracy and completeness throughout the processing lifecycle.
• Provide additional accounts payable support as needed, including cross-training on EFT and check payment processing, permitting and licensing payments, and other AP functions.

Requirements

Qualifications & Skills

• Strong attention to detail with a commitment to accuracy and data integrity.
• Strong organizational and time-management skills with the ability to manage a high volume of invoices and requests.
• Ability to research discrepancies, problem-solve, and independently identify appropriate next steps.
• Strong written and verbal communication skills.
• Ability to collaborate effectively across departments and follow up on outstanding information.
• Comfortable working within multiple systems and learning new processes and technology.
• Previous accounts payable, accounting, finance, or related administrative experience preferred.
• Experience with invoice processing preferred.
• Experience with Microsoft Dynamics GP or a similar ERP/accounting system preferred.

Technology & Systems

• Microsoft Dynamics GP (Great Plains)
• Airtable or similar database/workflow management systems
• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• Internal accounts payable and invoice management systems

Equal Opportunity Employer/Disability/Veterans