Accounts Payable Specialist

Snapping Shoals Electric Membership Corporation; Covington (GA); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Hybrid remote option

Health insurance

Dental coverage

Vision coverage

401K match

Pension plan

Life insurance

Disability insurance

Tuition reimbursement

Employee discounts

Wellness program

Uniforms provided

Job summary

Snapping Shoals EMC is seeking a detail-oriented Accounts Payable Specialist to support accounting operations in a hybrid work environment. The role handles vendor records, invoices, and payment processing, ensuring accuracy and compliance with internal controls.

The ideal candidate has an accounting background, strong data entry and organizational skills, and the ability to manage multiple tasks while meeting deadlines. Occasional overtime and travel may be required.

Qualifications

• Knowledge of basic accounting principles.
• Accurate data entry with reasonable speed.
• Strong organizational and planning skills.
• Good mathematical and computation abilities.
• Proficient PC skills including spreadsheets and word processing.
• Ability to adjust to varied duties and meet deadlines.
• Strong interpersonal skills and confidentiality.
• Willingness for occasional overtime and travel.

Responsibilities

• Maintain up-to-date vendor records with ACH and W-9 details.
• Track invoices, checks and supporting documents for filings.
• Compare invoices, receiving and POs for accuracy.
• Compute clerical accuracy on invoices and resolve discrepancies.
• Obtain approvals to pay invoices via automated workflow.
• Code transactions to GL, dept, project and activity codes.
• Oversee company credit card processes and approvals.
• Prepare Open Payable Report pre-check run and verify amounts.
• Enter and verify all invoice data in the accounting system.
• Process payments and utilize supplier discounts when possible.
• Collect W-9s from new vendors and file 1099s year-end.
• Review Board of Directors Per Diems and related entries.
• Enter power invoices for EMC and purchasing group.
• Ensure compliance with purchasing policies; perform other duties as needed.

Skills

Accounting basics

Data entry

Organization

Math skills

PC skills

Adaptability

Deadline oriented

Interpersonal skills

Confidentiality

Travel occasionally

Education

Associate’s or Bachelor’s Degree in accounting

Job description

We are seeking a detailed-oriented Accounts Payable Specialist to join our team. We welcome candidates with varying levels of experience, from entry-level to advanced professionals. As an Accounts Payable Specialist, you will be responsible for maintaining financial records, preparing reports, and ensuring compliance with financial regulations. The ideal candidate is well-versed in accounting principles, works harmoniously with others, and is motivated to advance within the Accounting Department.

Essential Duties and Responsibilities

include the following. They are not intended to cover each aspect of the position as the scope and duties of a given position may change or be temporarily altered based on the business needs of Snapping Shoals EMC. The basic requirement of every position is to perform all tasks as assigned by the supervisor.

• Maintain up-to-date vendor records including name, address, contact information, ACH information, and W-9.
• Maintain documentation, such as invoices and checks, substantiating transactions, and electronic copies for files.
• Compare invoices, receiving records, and purchase orders to compare quantity, item description, and cost.
• Perform calculations to determine the clerical accuracy of invoices.
• Investigate, inquire, and research invoices with discrepancies or special circumstances.
• Obtain approval to pay invoices through automated workflow process.
• Assign or verify general ledger account number, department number, budget project number, and activity code to each transaction.
• Oversee company credit card process including, but not limited to, setting up new credit card users, handling credit limit increase requests, and verifying the legitimacy of credit card purchases.
• Prepare Open Payable Report prior to check run and compare check amounts with invoices.
• Enter, review, and edit all invoice information into the computerized accounting system and verify accuracy.
• Select invoices to pay to take advantage of vendor's credit terms and discounts.
• Prepare and issue checks and ACH’s for selected invoices.
• Require Form W-9 for all new vendors before the disbursement of funds.
• Prepare and electronically file 1099s at year end.
• Review and issue Board of Directors Per Diems.
• Enter purchased power invoices for EMC and purchasing group.
• Ensure compliance with Board Purchasing Policies.
• May perform other accounting duties as assigned.

EDUCATION and/or EXPERIENCE

• Associate’s or Bachelor’s Degree and one-year related accounting experience and/or training; or equivalent combination of education and experience.

OTHER SKILLS AND ABILITIES

• Knowledge of basic accounting principles and procedures.
• Accurate data entry with reasonable speed required.
• Excellent organization and planning skills.
• Effective computation and mathematical skills.
• Effective use of personal computers including spreadsheet and word processing software.
• Ability to adjust to varied duties.
• Must be able to meet deadlines.
• Effective interpersonal skills.
• Ability to keep all matters confidential required.
• Occasional overtime and travel.

Snapping Shoals EMC has been in business for over 80 years. During that time, we have built a strong reputation for providing reliable power and excellent customer service. Our roots go back to the 1930's and the early days of America's rural electrification.

Benefits

• Competitive pay - negotiable based on experience
• Hybrid remote work options - approval required
• Medical, dental, vision and prescription drug coverage
• Health Savings Account with company annual contribution
• Life insurance and disability
• 401K with company match
• Pension plan
• Paid holidays and time off
• Educational/tuition reimbursement plan
• Professional and personal development
• Employee discounts
• Employee Assistance Program
• Wellness programs and onsite fitness center
• Uniforms provided

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

All contingent offers are based upon successful completion of our pre-employment verification process, which includes a criminal background check, physical health screening, drug test, MVR and proof of eligibility to work in the United States.