Accounts Payable Specialist

ECS Corporate Services, LLC; Chantilly (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

ECS Corporate Services, LLC is seeking an Accounts Payable Specialist in Chantilly, Virginia. This role requires managing the end-to-end accounts payable process, ensuring timely and accurate processing of vendor payments, and supporting month-end closings. The ideal candidate has a degree in a related field and at least 3 years of experience in accounts payable. Advanced Excel skills and strong attention to detail are essential, along with effective communication abilities. ECS is an Equal Opportunity Employer.

Qualifications

• Minimum 3 years of experience working in an accounts payable role.
• Valid driver's license required if driving for ECS subsidiary.
• Exceptional management of financial responsibilities.

Responsibilities

• Manage end-to-end accounts payable process ensuring timely payments.
• Support month-end closing activities including AR journal entries.
• Investigate account discrepancies by analyzing supporting documents.

Skills

Advanced Excel skills (VLOOKUP, pivot tables, formulas)

Strong understanding of basic accounting principles

Excellent attention to detail

Strong communication and customer service abilities

Multitasking capabilities

Education

Associate or bachelor's degree in accounting, finance, or related field

Job description

Responsibilities

The Accounts Payable Specialist will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of vendor payments, maintaining strong financial records, and supporting month‑end closing activities. The Accounts Payable Specialist plays a critical role in resolving discrepancies, supporting audits, and contributing to process improvements while maintaining compliance with GAAP and internal policies.

• Prepare accounting reports and provide support with accounts receivable responsibilities.
• Record, reconcile, and balance transactions within accounting systems and software.
• Maintain and update accounts receivable documentation as needed.
• Process customer payments as needed through Integrated Receivables.
• Monitor, manage, and respond to general AR inquiries.
• Investigate and verify account discrepancies by gathering and analyzing supporting documents and information.
• Process and record Billpay transactions accurately and in a timely manner.
• Manage BillPay inbox and handle all incoming inquiries.
• Maintain organized historical records for accurate reporting.
• Perform weekly and monthly account reconciliations.
• Contribute to the development and implementation of process improvements.
• Assist with bank reconciliation process.
• Support audits by providing necessary documentation and explanations.
• Assist with month-end closing activities, including preparing AR-related journal entries and reports.
• Ensure accuracy and compliance with GAAP and internal policies.
• Collaborate with other departments to resolve payment discrepancies and assist with process improvements.
• Support ad‑hoc financial projects and contribute to process improvement initiatives.
• Perform other duties as assigned.

Qualifications

• Associate or bachelor's degree in accounting, finance, or related field or an equivalent combination of education and experience.
• Minimum 3 years of experience working in an accounts payable role.
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
• Strong understanding of basic accounting principles.
• Advanced Excel skills (VLOOKUP, pivot tables, formulas).
• Excellent attention to detail and organizational skills.
• Strong communication and customer service abilities.
• Exceptional multitasking capabilities and ability to meet deadlines while maintaining accuracy.
• Solid ability to manage financial responsibilities effectively with a high degree of professionalism.
• Dependable and reliable.

ECS is an Equal Opportunity Employer. To learn more, click here.