Accounts Payable Specialist

Quest Oracle Community; Corpus Christi, Northern (TX, KY); Hybrid; USD 47,000 - 59,000; Full time

Benefits offered by this job

Competitive salary

TCDRS

457(b) plan

Health, dental & vision

HSA/FSA

Paid holidays

Employee assistance program

Job summary

Port Corpus Christi Authority seeks an organized Accounts Payable Specialist to process invoices, manage vendor relations, and ensure accuracy of financial records under the Payroll and Accounts Payable Supervisor.

The role requires 2+ years of AP experience, basic accounting knowledge, and proficiency with MS Office. JD Edwards and Docuware experience are preferred; CPR certification is a plus.

Qualifications

• Requires minimum 2 years of accounts payable or similar finance-related experience.
• Basic knowledge of accounting principles required.
• Experience with JD Edwards and Docuware preferred.

Responsibilities

• Review submitted invoices for complete supporting documentation.
• Verify GL coding and obtain approvals prior to payment.
• Reconcile processed work with system reports and balances.
• Resolve discrepancies related to POs, invoices, or payments promptly.
• Support monthly close activities including accruals.
• Correspond with vendors and employees regarding AP inquiries and payments.

Skills

MS Office Suite

10-key by touch

Documentation skills

Data analysis

Customer service oriented

Education

High school diploma

Accounting training preferred

TWIC credential

Valid driver’s license

Tools

JD Edwards

Docuware

Job description

Port of Corpus Christi Authority

Accounts Payable Specialist

Job Summary

Hiring Range: $46,841.60 - $59,470.32/Year. It is anticipated that the hiring rate offered will be +/- the midpoint range depending on qualifications.

Port Corpus Christi Authority (PCCA) is currently seeking a highly organized and detail-oriented professional to join our team! This position will be responsible for processing invoices, managing vendor relationships, and ensuring the accuracy of financial records, should have a strong background in accounts payable processes, excellent communication skills, and a commitment to maintaining high standards of accuracy; while providing support to the Payroll and Accounts Payable Supervisor.

ESSENTIAL FUNCTIONS

• Reviews submitted invoices to ensure supporting documentation is complete and accurate
• Verifies general ledger (G/L) coding and obtain appropriate approvals prior to processing for payment
• Reconciles processed work by verifying entries and comparing system generated reports to balances; reviews and monitors own work to ensure accuracy
• Researches and resolves discrepancies related to purchase orders, contracts, invoices, vendor statements, or payments in a timely and efficient manner
• Supports monthly closing activities, including accrual entries
• Corresponds with vendors and employees regarding inquiries related to invoices, payments, and accounts payable matters, ensuring timely and professional responses
• Provides supporting documentation and assist with audits as needed
• Prepares special reports and analysis
• Performs related duties and tasks, as assigned
• Adheres to PCCA policies and maintain good employee relations
• CPR certified or the ability to become CPR certified within the first year of employment
• Tier 3 status designation

CANDIDATE PROFILE

The preferred candidate for this position should be a detail-oriented individual with strong organizational and time management skills, have advanced analytical skills, capable of consistently accurate work in a fast-paced and high-volume environment with a focus on maintaining optimal integrity in support of the PCCA. They must possess the following:

EDUCATION & CREDENTIALS

• High school diploma or equivalent
• College courses or accounting training preferred
• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment
• Valid drivers license

EXPERIENCE & JOB KNOWLEDGE

• Minimum of 2 years of experience in accounts payable or a similar finance-related role
• Basic accounting principles knowledge
• Experience in JD Edwards accounting system and Docuware electronic storage software is preferred

TECHNICAL SKILLS

• Proficiency in MS Office, including Word and Excel, Outlook and other related applications
• 10-key by touch
• Strong documentation skills, research and resolution skills, data analysis with attention to detail
• Ability to work well under supervision and meet deadlines
• Customer service-oriented

ESSENTIAL PHYSICAL JOB FUNCTIONS

• Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting and/or moving up to 20 pounds with or without reasonable accommodation
• Must be able to walk and stand on level and/or inclined, climb stairs, ramps, ladders and work stands. Must be able to crouch, crawl, grasp/handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders
• Communicating verbally, in writing and over devices such as phones and mobile phones
• Ability to work in a general office environment, with some exposure to the elements when visiting worksites
• Ability to operate light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed

APPLICATION PROCESS

If you are selected for a position with PCCA, your employment will be contingent upon submission to and successful completion of a drug test and alcohol screening as well as a verification of information and qualifications provided during the selection process.

As part of our dedication to the diversity of our workforce, PCCA is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status.

Benefits

• Competitive salary paid bi-weekly
• Texas County & District Retirement System (TCDRS)
• 457(b) Deferred Compensation Plan and Roth
• Low-cost, high quality benefit package including health, dental & vision insurance
• Health Savings and Flexible Spending Accounts
• Voluntary life and AD&D, disability, supplemental, and pet insurance
• Virtual care telemedicine 24/7 with $0 copay (medical, mental health, dermatology, nutrition, neck & back care)
• Education Assistance Program (tuition reimbursement)
• 529 Education Savings Plan
• Passes to local venues, such as the Texas State Aquarium and the USS Lexington Museum
• Paid leave (vacation, sick, bereavement, jury duty, parental)
• Fourteen (14) paid holidays
• Employee assistance program, volunteer time off, referral program, and wellbeing benefits
• Salary commensurate with experience