Accounts Payable Specialist

Ultipro; Austin, Northern (TX, KY); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Annual bonus up to 6%

Employer-paid health premiums (Medical

401(k) with company match up to 6%

21 days PTO per year

Job summary

PCSI is seeking an Accounts Payable Specialist to support federal service contracts and business activities across the country. You will process invoices, manage vendor payments, and ensure compliance with procedures while collaborating with AP, Procurement, and site leaders.

The role emphasizes high-volume AP, month-end tasks, and a focus on accuracy and timely service. On-site at the South Austin office with eligible hybrid scheduling after training, in Austin, TX.

Qualifications

• Minimum four (4) years of prior experience in full-cycle Accounts Payable.
• Experience with purchase orders (POs) in Accounts Payable preferred.
• Experience with travel and expense (T&E) processing preferred.
• Experience in Unanet preferred.

Responsibilities

• Perform Accounts Payable responsibilities in accordance with established procedures, internal controls, and documentation standards.
• Monitor AP email inbox, mail, and ticketing system; respond to invoices, statements, checks, and inquiries.
• Review, enter, and process recurring headquarters and site invoices, including utilities and other expenses.
• Prepare and process weekly and off-cycle vendor payments; obtain approvals and ensure supporting documentation.
• Coordinate payment delivery and remittance to vendors; safeguard sensitive information.
• Manage high-volume, multi-site vendor accounts and reconcile statements.
• Verify purchase orders and coordinate modifications before invoice processing.
• Review invoice coding, research discrepancies, and perform corrections as needed.
• Assist with month-end and year-end AP activities; provide audit documentation.
• Provide backup support within the AP team as needed.

Skills

Accounts Payable

Vendor management

Attention to detail

Team collaboration

Self-motivated

Education

High School Diploma or equivalent

Tools

Unanet

MS Excel

Job description

PCSI is looking for an Accounts Payable Specialist which supports the financial operations behind PCSI's federal service contracts and business activities across the country.

You’ll process invoices, manage vendor payments, maintain accurate financial records, and help ensure compliance with established accounting procedures, documentation standards, and internal controls. You’ll partner closely with fellow Accounts Payable team members, Procurement, site leaders, and departments across PCSI to resolve invoice and payment issues, support purchase order accuracy, and provide timely, professional customer service.

This position plays a key role in keeping Accounts Payable operations running smoothly by managing high-volume vendor accounts, reconciling statements, processing recurring expenses, and supporting month-end and year-end activities.

We’re looking for someone with strong full-cycle Accounts Payable experience who is self-motivated, detail-oriented, and keeps processes moving smoothly.

How You’ll Work:

• On-site work from South Austin PCSI corporate office required Monday-Friday during initial training period of 60 days.
• Eligible for a hybrid work schedule (up to 2 remote days per week) upon successful completion of training and with manager approval.
• Based primarily at the Corporate Headquarters office in south Austin, TX.
• Must be located in the Austin, TX metro area.
• Annual bonus opportunity up to 6 %.
• Comprehensive medical, dental, and vision coverage with 100% employer-paid premiums for Employee Only plans.
• 401(k) with company match up to 6%, with pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• Company-paid short-term and long-term disability, plus additional voluntary benefit options.
• 21 days of PTO each year, in addition to all federal holidays.

Who We Are:

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.

What You’ll Do as Accounts Payable Specialist:

• Perform Accounts Payable responsibilities in accordance with established procedures, internal controls, and documentation standards, and elevate exceptions or unresolved issues as appropriate.
• Monitor the Accounts Payable email inbox, incoming mail, and ticketing system; review, sort, route, and respond to invoices, vendor statements, checks, correspondence, and other inquiries; maintain timely follow-through until each item is resolved.
• Review, enter, and process recurring headquarters and job site invoices, including utilities, telephone, internet, and other recurring expenses, ensuring invoices are accurate and properly supported.
• Prepare and process weekly and off-cycle vendor payments, including checks, ACH, E-payables, and credit card payments; obtain required approvals and ensure supporting invoice documentation is complete before payment.
• Coordinate payment delivery and vendor notification by mailing checks, arranging courier services when necessary, and sending remittance advice and supporting payment details to vendors; safeguard sensitive and confidential information, including Social Security numbers, salary and benefit information, banking details, employee relief situations, and other protected information.
• Manage assigned high-volume, multi-site vendor accounts by maintaining complete and organized records, ensuring invoices and credits are received and entered, confirming payments are applied correctly, and reconciling vendor statements.
• Work closely with Procurement and purchase order requesters to verify that purchase orders are accurate and current and to coordinate any required purchase order modifications before invoices are processed.
• Review invoice coding and supporting documentation, research discrepancies, and prepare coding corrections and reclassifications as needed.
• Assist with month-end and year-end Accounts Payable activities, including accrual support, reporting, and audit documentations, as assigned.
• Provide backup support within the Accounts Payable team, including reviewing and posting job site submitted invoices and reviewing and approving credit card expense reports.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What You’ll Need:

• High School Diploma and/or some college experience.
• Minimum four (4) years of prior experience in full-cycle Accounts Payable or a similar accounting role required.
• Experience with purchase orders (POs) in Accounts Payable preferred.
• Experience with travel and expense (T&E) processing preferred.
• Experience in Unanet preferred.

Knowledge, Skills and Abilities:

• Requires knowledge of Windows PC functions and software.
• Knowledge and operation of Microsoft Office products (Excel, Word, PowerPoint, etc.).
• Strong written, oral, and interpersonal communication skills.
• Highly self-motivated and directed.
• Proven analytical and creative problem-solving abilities.
• Ability to work in a team-oriented, collaborative environment.
• Ability to prepare, maintain and control a variety of office records, documents, and confidential files with a high degree of accuracy, timeliness, and proficiency.
• Detail oriented with a high level of accuracy and organizational skills.
• Excellent analytical and problem-solving skills.
• Self-starter with the ability to work both with minimal supervision and as a team player at the same time.
• Willingness to continue learning.

Other Requirements:

• Ability to pass criminal, drug, financial, and driving screening.
• May need to have the ability to legally drive a company vehicle.
• Ability to exchange accurate information in person and over the phone.
• Occasional travel may be required, up to 5 %.

PCSI does not offer immigration sponsorship for this position. This includes visa types such as H-1B, TN, and STEM OPT. Please do not apply if you currently require or may require sponsorship now or in the future. All veterans and/or persons with all types of disabilities are strongly encouraged to apply!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.