Accounts Payable Specialist

Port Of Corpus Christi Authority; Corpus Christi (TX); On-site; USD 47,000 - 59,000; Full time

Job summary

Port Corpus Christi Authority is seeking an organized accounts payable professional to join our finance team in Corpus Christi, TX. The role processes invoices, maintains vendor relations, and ensures accuracy of financial records while supporting the Supervisor in Payroll and A/P duties.

Ideal candidates have at least 2 years in accounts payable, strong Excel skills, and experience with JD Edwards and Docuware.

Qualifications

• Minimum 2 years in accounts payable or similar finance role.
• Basic accounting principles knowledge.
• Experience in JD Edwards and Docuware preferred.

Responsibilities

• Process invoices with complete documentation and proper approvals.
• Verify GL coding and approvals before payment.
• Reconcile invoices and vendor statements; ensure accuracy.

Skills

MS Office

10-key by touch

Data analysis

Customer service

Time management

Attention to detail

Education

High school diploma or equivalent

Accounting coursework preferred

TWIC credential

Valid driver's license

Tools

JD Edwards

Docuware

Job description

Hiring Range: $46,841.60 - $59,470.32/Year. It is anticipated that the hiring rate offered will be +/- the midpoint range depending on qualifications.

Port Corpus Christi Authority (PCCA) is currently seeking a highly organized and detail-oriented professional to join our team! This position will be responsible for processing invoices, managing vendor relationships, and ensuring the accuracy of financial records, should have a strong background in accounts payable processes, excellent communication skills, and a commitment to maintaining high standards of accuracy; while providing support to the Payroll and Accounts Payable Supervisor.

ESSENTIAL FUNCTIONS

• Reviews submitted invoices to ensure supporting documentation is complete and accurate
• Verifies general ledger (G/L) coding and obtain appropriate approvals prior to processing for payment
• Reconciles processed work by verifying entries and comparing system generated reports to balances; reviews and monitors own work to ensure accuracy
• Researches and resolves discrepancies related to purchase orders, contracts, invoices, vendor statements, or payments in a timely and efficient manner
• Supports monthly closing activities, including accrual entries
• Corresponds with vendors and employees regarding inquiries related to invoices, payments, and accounts payable matters, ensuring timely and professional responses
• Provides supporting documentation and assist with audits as needed
• Prepares special reports and analysis
• Performs related duties and tasks, as assigned
• Adheres to PCCA policies and maintain good employee relations
• CPR certified or the ability to become CPR certified within the first year of employment
• Tier 3 status designation

CANDIDATE PROFILE

The preferred candidate for this position should be a detail-oriented individual with strong organizational and time management skills, have advanced analytical skills, capable of consistently accurate work in a fast-paced and high-volume environment with a focus on maintaining optimal integrity in support of the PCCA. They must possess the following:

EDUCATION & CREDENTIALS

• High school diploma or equivalent
• College courses or accounting training preferred
• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment
• Valid driver's license

EXPERIENCE & JOB KNOWLEDGE

• Minimum of 2 years of experience in accounts payable or a similar finance-related role
• Basic accounting principles knowledge
• Experience in JD Edwards accounting system and Docuware electronic storage software is preferred

TECHNICAL SKILLS

• Proficiency in MS Office, including Word and Excel, Outlook and other related applications
• 10-key by touch
• Strong documentation skills, research and resolution skills, data analysis with attention to detail
• Ability to work well under supervision and meet deadlines
• Customer service-oriented

ESSENTIAL PHYSICAL JOB FUNCTIONS

• Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting and/or moving up to 20 pounds with or without reasonable accommodation
• Must be able to walk and stand on level and/or inclined, climb stairs, ramps, ladders and work stands. Must be able to crouch, crawl, grasp/handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders
• Communicating verbally, in writing and over devices such as phones and mobile phones
• Ability to work in a general office environment, with some exposure to the elements when visiting worksites
• Ability to operate light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed

As part of our dedication to the diversity of our workforce, PCCA is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status.