Accounting Specialist – Accounts Payable

CITY OF CONVERSE; Converse (TX); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

14 Paid holidays + vacation/sick leave

TMRS retirement with 2:1 City match

Tuition reimbursement

Certification pay and longevity pay

Safety bonus

Job summary

City of Converse is seeking an Accounting Specialist – Accounts Payable to manage high-volume invoice processing and vendor payments in a municipal setting. This on-site role reports to the Director of Finance and focuses on accounts payable and credit card reconciliation using Incode software.

The ideal candidate will be detail-oriented, able to process 100–200 invoices weekly, and ensure compliance with city policies and state regulations. Prior government experience is preferred.

Qualifications

• Experience in accounts payable and vendor payments.
• Background in public/government accounting preferred.
• Experience processing 100–200 invoices weekly.
• Knowledge of credit card reconciliation.

Responsibilities

• Process 100–200 invoices weekly for accuracy and compliance.
• Prepare and process weekly check runs, ACH payments, and vendor correspondence.
• Reconcile credit card receipts and ensure proper coding.
• Maintain vendor records including W-9 and 1099 reporting.
• Research and resolve invoice/payment discrepancies.
• Assist with year-end audit requests related to accounts payable.
• Ensure compliance with City financial policies and internal controls.
• Maintain on-site presence for collaboration with Finance and cross-functional teams.
• Participate in ad hoc meetings to troubleshoot invoice discrepancies.
• Perform additional related duties as assigned.

Skills

Accounts payable knowledge

Credit card reconciliation

Attention to detail

Communication skills

Confidentiality

Education

High school diploma

Associate’s Degree in Accounting/Finance

Tools

Incode

Job description

Description

Job Title: Accounting Specialist – Accounts Payable

Department: Finance
Classification: Full-Time, Non-Exempt
Hourly Rate: $22.04 – $27.55 DOQ

Reports to: Director of Finance

General Description

This position is on-site, at Converse City Hall. The Accounting Specialist – Accounts Payable is responsible for high-volume invoice processing and vendor payment activities for the City of Converse. This position focuses exclusively on accounts payable functions and credit card receipt reconciliation. It does not include payroll duties. The ideal candidate is detail-oriented, efficient, and comfortable managing 100–200 invoices per week in a municipal environment using Incode financial software.

Essential Job Duties

• Process, review, and verify 100–200 invoices weekly for accuracy and compliance with purchasing procedures.
• Prepare and process weekly check runs, ACH payments, and vendor correspondence.
• Reconcile credit card receipts and ensure proper coding and documentation.
• Maintain accurate vendor records, including W-9 and 1099 reporting compliance.
• Research and resolve invoice/payment discrepancies.
• Assist with year-end audit requests related to accounts payable.
• Ensure compliance with City financial policies, state regulations, and internal controls.
• Maintain daily on-site presence to ensure continuous collaboration with Finance department peers and cross-functional municipal teams.
• Participate in frequent ad hoc meetings with internal departments to troubleshoot invoice discrepancies and identify compliance solutions.
• Perform additional related duties as assigned.
  

Requirements

• High school diploma or equivalent (Associate’s Degree in Accounting, Finance, or a related field preferred).
• Three (3) years of progressively responsible experience in accounts payable or a directly related field, preferably in government or public sector. Equivalent combinations of education and experience will be considered.
• Experience with Incode or comparable accounting software strongly preferred.
• Successful completion of background and credit checks.
• Valid driver’s license with an acceptable driving record

Knowledge, Skills, and Abilities

• Strong knowledge of accounts payable practices and credit card reconciliation.
• Proficiency with Incode or similar accounting systems.
• Ability to thrive in a fast-paced, high-volume environment while effectively prioritizing and multi-tasking weekly payment runs.
• Must interact well with others and demonstrate the ability to work with demanding internal customers or external vendors to resolve payment conflicts professionally
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Effective written and verbal communication skills.
• Ability to handle confidential information with discretion.

Physical Requirements

• Prolonged periods of sitting and computer work.
• Ability to lift/move up to 20 pounds occasionally.
• Requires focus on detailed tasks for extended periods.

Additional Information

This job description outlines essential duties and qualifications, but is not an employment contract. Employment with the City of Converse is at-will.

Benefits Information

• Comprehensive Health Coverage: Medical plan options; Vision and dental coverage for employees and their families.
• Paid Time Off: 14 Paid holidays (as established by City Council); Vacation leave accrues from the date of hire; Sick leave accrues from the date of hire.
• Retirement & Financial Benefits: Texas Municipal Retirement System (TMRS): 7% employee contribution with a 2-to-1 City match; Voluntary supplemental retirement plans; Voluntary flexible spending accounts (FSA) & health savings accounts (HSA) for health and dependent care.
• Professional Development & Additional Benefits: Tuition reimbursement for continued education; Certification pay for eligible employees; Longevity Pay; Safety Bonus.