Accounts Payable Specialist

WareSpace; Columbia (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

WareSpace is seeking a detail-oriented Accounts Payable Specialist to own the full AP cycle across a multi-entity real estate portfolio. You will manage vendor onboarding, invoice coding, payment workflows, and corporate card program oversight to support a growing portfolio.

Ideal candidates have 2+ years in AP or full-cycle accounting, strong GL coding knowledge, and proficient Excel skills. Familiarity with Rent Manager, Yardi, MRI, or AppFolio is a plus.

Qualifications

• 2+ years in accounts payable or full-cycle accounting, real estate exposure a plus.
• Proficient in GL coding and basic accounting principles.
• Strong attention to detail and ability to manage high transaction volume without sacrificing accuracy.
• Proficiency in Excel (lookups, pivot tables).

Responsibilities

• Set up and maintain vendor records across multiple property entities, including W-9s and onboarding docs.
• Review, code, and enter invoices with correct GL accounts and cost categories.
• Route invoices through approval workflows and follow up on outstanding approvals.
• Support month-end close with AP accruals and aging review.
• Administer corporate card program: issue/deactivate cards, set limits, and reconcile statements.

Skills

Accounts payable

Excel

Vendor management

Attention to detail

Tools

Rent Manager

Yardi

MRI

AppFolio

AvidXchange

Brex

Job description

Company Description

WareSpace is a unique warehousing solution designed for small businesses. Unlike traditional warehouses with long contracts and excess space, WareSpace offers flexible sizing, simple pricing, short-term leases, and a community of like-minded entrepreneurs. It provides a world where every entrepreneur can find the perfect small warehouse tailored to their needs.

Company Description

WareSpace is a unique warehousing solution designed for small businesses. Unlike traditional warehouses with long contracts and excess space, WareSpace offers flexible sizing, simple pricing, short-term leases, and a community of like-minded entrepreneurs. It provides a world where every entrepreneur can find the perfect small warehouse tailored to their needs.

Position Summary

We are seeking a detail-oriented Accounts Payable Specialist to own the full AP cycle across a multi-entity real estate portfolio: vendor onboarding, invoice coding, payment workflow administration, and corporate credit card program management. Transaction and vendor volume are growing with the business, so we need someone who can handle scale without sacrificing accuracy.

Key Responsibilities

Vendor Management

• Set up and maintain vendor records across multiple property entities, including W-9s, banking details, insurance certificates (COIs), and onboarding documentation
• Perform vendor verification procedures to prevent fraud, duplicate records, and payment errors
• Maintain vendor master data hygiene: deactivate stale vendors, resolve duplicates, and keep remittance information current

Invoice Processing & Coding

• Review, code, and enter invoices with correct GL accounts, properties, entities, and cost categories (operating expense vs. capital)
• Route invoices through approval workflows in our AP automation platform and follow up on outstanding approvals
• Research and resolve invoice discrepancies, utility billing issues, and vendor inquiries
• Support month-end close with AP accruals and aging review

Workflow & Controls Administration

• Configure and maintain AP approval workflows; recommend process improvements as transaction volume scales
• Document AP procedures and support internal controls compliance

Corporate Credit Card Program

• Administer the company card program: issue/deactivate cards, set limits, enforce policy
• Collect receipts, code transactions, and reconcile monthly statements
• Flag policy exceptions and escalation as needed

Other

• Ad hoc property-related accounting support and special projects as assigned

Qualifications

• 2+ years of accounts payable or full-cycle accounting experience; real estate or property management exposure a plus
• Working knowledge of GL coding and basic accounting principles
• Strong attention to detail and ability to manage high transaction volume without sacrificing accuracy
• Proficiency in Excel (lookups, pivot tables)
• Experience with property management/accounting systems (Rent Manager, Yardi, MRI, AppFolio) a plus
• Experience with AP automation platforms (AvidXchange, Brex) a plus