Accounts Payable Specialist

Renew Cannabis Co.; Cincinnati, Northern (OH, KY); Hybrid; USD 48,000 - 60,000; Full time

Job summary

King City Gardens is seeking a detail-oriented Accounts Payable Specialist to run point on all AP operations across its grow facility and multiple dispensary locations. You will manage invoice coding, entry, and processing, ensuring accuracy and timeliness, while coordinating with managers for approvals.

The role requires strong organizational skills, clear communication with vendors and internal teams, and familiarity with 1099 rules and W-9 documentation.

Qualifications

• Primary AP responsibilities across multiple locations, scaling with growth.
• Collect vendor information and ensure W-9 and tax forms are complete.
• Maintain 1099 compliance and accurate vendor classifications.
• Prepare weekly AP aging reports for management review and payments.
• Coordinate invoice approvals with department managers across locations.
• Code, enter, and process invoices in the accounting system and maintain audit trails.

Responsibilities

• Own day-to-day accounts payable operations across locations.
• Manage AP emails and vendor inquiries with timely responses.
• Collect and verify vendor documentation during setup by Sr. Accountant.
• Distribute aging reports to Sr. Accountants for payment selection.
• Ensure proper invoice routing and approval per matrix.

Skills

Accounts payable

Vendor communication

Attention to detail

Organization

Clear communication

Tools

Accounting software

ERP accounting system

Job description

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to join our growing finance team and run point on all AP operations across King City Gardens' locations, currently a grow facility and three dispensaries, with additional locations and states planned as the company grows. This role owns the day-to-day accounts payable operations company-wide, ensuring accuracy, timeliness, and compliance in all vendor-related transactions. The ideal candidate is highly organized, tech-savvy, and capable of communicating clearly and professionally with vendors and internal team members across multiple locations.

Requirements

Serve as the primary point of contact for accounts payable across all company locations — currently a grow facility and three dispensaries — scaling as new locations and states come online.

• Manage AP email inboxes, ensuring timely responses and resolution of vendor inquiries.
• Collect new vendor documentation, including tax forms and banking information, to be approved and set up in the accounting system by the Sr. Accountant.
• Maintain compliance with 1099 reporting requirements, including vendor classification and W-9 documentation.
• Prepare and distribute weekly AP aging reports to the Sr. Accountants for payment selection. Sr. Accountants will forward payment selections to the Controller and owners for approval and payment.
• Collect invoice approval from key department managers according to the purchase approval matrix.
• Manage invoice coding, entry, and processing in the accounting system across all entities and locations. Maintain documentation to support the audit trail.