Accounts Payable Manager

Minnesota Cannabis Services; Edina (MN); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Company-paid life insurance

401k

Employee Assistance Program (EAP)

Employee discounts

Paid sick leave

2 weeks PTO

Holidays observed

Job summary

Minnesota Cannabis Services in Edina, MN seeks an Accounts Payable Manager to own the payables function end-to-end. You will run AP, train and support a team of specialists, and ensure accurate vendor records with strong controls.

Office hours are 8:00 AM to 5:00 PM Central, Monday through Friday, on-site in Edina. Ideal candidate has 5+ years AP experience with 2+ years supervising staff, multi-entity experience, and proficiency in QuickBooks Online and advanced Excel.

Qualifications

• 5+ years of accounts payable experience with 2+ years supervising AP staff.
• Experience in multi-entity or multi-location AP environments.
• Hands-on vendor setup, verification, and payment processing.
• Knowledge of three-way matching and approval workflows.
• Proficiency with QuickBooks Online or comparable platforms and advanced Excel.
• Bachelor’s degree in accounting/finance or equivalent experience.

Responsibilities

• Own the payables function end-to-end, including coding, approvals, and payments.
• Manage and coach a 2-3 person Accounts Payable team, setting procedures and expectations.
• Maintain vendor records, onboarding, verification, and bank detail changes.
• Oversee fraud controls, separation of duties, and monthly reconciliations.
• Ensure timely payment runs and that payments match approvals.

Skills

Accounts payable experience

Supervising AP staff

High-volume AP

Vendor setup and verification

Payment runs by ACH and check

Three-way matching and workflows

Advanced Excel

QuickBooks Online

Education

Bachelor's degree in accounting or finance

Tools

Intacct

NetSuite

Xero

Job description

At Minnesota Cannabis Services, we’re not just building businesses — we’re building the people who make them great. Our team partners with leading operators across cultivation, manufacturing, distribution, and retail to deliver world‑class expertise in legal, finance, analytics, marketing, HR, and technology.

We’re looking for professionals who take pride in their work, move with purpose, and thrive in fast‑changing environments. The kind of people who hold themselves to high standards, think creatively, and find satisfaction in solving hard problems.

When you join our team, you’ll work alongside some of the most experienced leaders in the industry — professionals who share their knowledge freely and lead by example. You’ll be challenged, supported, and trusted to take ownership of meaningful work that shapes the future of one of the fastest‑growing industries in America.

The Opportunity

We're looking for an Accounts Payable Manager who owns the payables function end to end.

Minnesota Cannabis Services supports cannabis clients across multiple states and entities with a high volume of vendor invoices across many companies. This is a hands‑on management role: you will run accounts payable, build, train and support a team of specialists beneath you, own all vendor records with complete accuracy, and put in place the controls that keep the function working properly.

If you're the kind of person who takes separation of duties personally, who notices when an invoice number is one digit off, and who gets satisfaction from a payment run that goes out right the first time, this role was built for you.

Office hours are 8:00 AM to 5:00 PM Central, Monday through Friday, 100% on site in Edina, MN.

Who Thrives in This Role

You're organized to the point where other people find it slightly intimidating. You're comfortable telling a department head their bill is stuck until they approve it, and telling a vendor you need a bank letter before anything moves. You're not looking to inherit a finished process and maintain it. You want to build the function: hire, coach and manage a team of AP Specialists, write the procedures, and define what done looks like, then let the systems carry it.

What You'll Own

The Payment Cycle

You own invoice intake, coding, approval routing, and payment preparation across a large entity portfolio. You make sure every bill has an approval attached before it is paid, every payment matches what was approved, and nothing is paid twice. You prepare and review payment runs and ensure that payments get released on time.

You own all records of all vendors, and verify before anything gets paid. You own vendor on‑boarding and verification, bank detail changes, W-9 collection, and year-end 1099 reporting.

Staff Supervision & Development

You hire, train, and manage a team of 2-3 Accounts Payable Specialists. You assign their work, review their output, give feedback on accuracy and timeliness, and hold them accountable for deadlines.

Controls & Process

You own the controls that prevent fraud and the procedures that document them: separation of duties, first‑payment flags on new or changed vendors, positive pay, and monthly reconciliations of what was paid to what was approved. You identify recurring errors and process gaps, and you fix them rather than flag them.

What We're Looking For

Required

• 5+ years of accounts payable experience, including 2+ years supervising AP staff
• Experience running high‑volume AP in a multi‑entity or multi‑location environment
• Hands‑on experience with vendor setup and verification, payment runs by ACH and check, positive pay, and bank portals
• Working knowledge of three‑way matching and approval workflows
• Proficiency with QuickBooks Online or comparable platforms (Intacct, NetSuite, Xero) and advanced Excel
• Bachelor's degree in accounting, finance, or a related field, or equivalent experience

Strongly Preferred

• Experience in a regulated or cash‑intensive industry: cannabis, hospitality, distribution, grocery, or restaurant groups
• Construction & Real Estate AP experience: pay applications, lien waivers, retainage
• Experience implementing or specifying AP automation, especially using AI like Claude or ChatGPT
• Base salary: $80,000 to $95,000, commensurate with experience
• Health, Dental, and Vision insurance
• Company‑paid life insurance
• 401k
• Free Employee Assistance Program (EAP) offering in‑person, telephonic, texting, and video counseling
• Employee Discount Program offering exclusive savings from top national retailers
• Paid Sick Leave (PSL) and 2 weeks Personal Time Off (PTO)
• Holidays observed include New Year's Day, 4/20, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day

At Minnesota Cannabis Services, we believe great teams are built on trust, initiative, and follow‑through. We invest deeply in our people — providing mentorship, on‑the‑job training, and opportunities for advancement across multiple sectors of the cannabis industry.

Here, you’ll be part of a high‑performing culture that values precision, reliability, and continuous improvement. Every project is a chance to grow your skills, strengthen your leadership, and contribute to something that matters.

If you’re driven, resourceful, and ready to make an impact, we want you on our team.