Accounts Payable Lead - Multi-Location Dispensaries

King City Gardens; Cincinnati, Northern (OH, KY); Hybrid; USD 52,000 - 67,000; Full time

Job summary

King City Gardens is seeking a detail-oriented Accounts Payable Specialist to lead AP operations across our grow facility and three dispensaries in Ohio. The role requires organization, tech-savviness, and clear communication with vendors and internal teams across multiple sites.

You will manage AP email workflows, collect vendor onboarding documentation, and ensure proper W-9 and 1099 compliance. Weekly AP aging reports and rigorous audit-ready documentation are integral to this role.

Qualifications

• Experience handling accounts payable processes across multiple locations.
• Attention to vendor documentation and compliance with tax forms (W-9).
• Ability to prepare and review AP aging reports and support month-end close.

Responsibilities

• Own day-to-day accounts payable operations across all King City Gardens locations.
• Serve as the primary AP contact for vendors and internal teams.
• Manage AP email inboxes and resolve vendor inquiries.
• Collect vendor documentation (tax forms, banking info) for setup.
• Maintain 1099 reporting compliance and vendor classification.
• Prepare and share weekly AP aging reports for approvals.
• Collect invoice approvals per purchase approval matrix.
• Code, enter, and process invoices in the accounting system across entities.
• Maintain audit-ready documentation and audit trail.

Skills

Accounts payable

Vendor management

Invoicing

W-9 compliance

AP aging reports

Tools

Accounting software

Job description

King City Gardens is seeking a detail-oriented Accounts Payable Specialist to lead AP operations across our grow facility and three dispensaries in Ohio. The role requires organization, tech-savviness, and clear communication with vendors and internal teams across multiple sites.

You will manage AP email workflows, collect vendor onboarding documentation, and ensure proper W-9 and 1099 compliance. Weekly AP aging reports and rigorous audit-ready documentation are integral to this role.