Accounts Payable Specialist

Capital Staffing, Inc; Citrus Heights (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Capital Staffing, Inc. in Citrus Heights, CA seeks an Accounts Payable Specialist to manage vendor invoices, coding, and payments, ensuring accuracy and timeliness. This role supports month-end close and vendor relations while upholding internal controls.

The ideal candidate will have 2+ years in AP or accounting, strong Excel skills, and experience with major accounting software in a fast-paced office environment. Onsite, Monday–Friday schedule.

Qualifications

• Associate degree in Accounting, Finance, or a related field (Bachelor’s preferred).
• 2+ years of accounts payable or general accounting experience.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle).
• Strong Microsoft Excel skills.
• Excellent organizational, time management, and communication skills.
• Ability to handle confidential information responsibly.

Responsibilities

• Review, verify, and process vendor invoices and expense reports in accordance with company policies and procedures.
• Ensure invoices are properly coded and approved before entry into the accounting system.
• Schedule and prepare checks, ACH transfers, and wire payments.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate vendor records as needed.
• Assist with monthly, quarterly, and year-end closing procedures.
• Respond to internal and external inquiries regarding accounts payable issues.
• Maintain compliance with internal controls and company policies.
• Collaborate with procurement and other departments to streamline processes and resolve issues.
• Assist with audits by providing supporting documentation and reports.

Skills

Vendor invoice processing

Excel proficiency

Attention to detail

Communication skills

Education

Associate degree in Accounting or related field

Tools

QuickBooks

NetSuite

SAP

Oracle

Job description

Job Description

Job Description

Job Title: Accounts Payable Specialist

Location: Citrus Heights, CA Job

Type: Full-Time

Department: Finance/Accounting

Reports To: Acountants/ Controller

Job Summary

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. This position is responsible for managing the company’s outgoing payments, ensuring accurate and timely processing of invoices, maintaining vendor relationships, and assisting in month-end closing processes. The ideal candidate will have strong analytical skills, a high level of accuracy, and a commitment to confidentiality.

Key Responsibilities

• Review, verify, and process vendor invoices and expense reports in accordance with company policies and procedures.
• Ensure invoices are properly coded and approved before entry into the accounting system.
• Schedule and prepare checks, ACH transfers, and wire payments.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate vendor records as needed.
• Assist with monthly, quarterly, and year-end closing procedures.
• Respond to internal and external inquiries regarding accounts payable issues.
• Maintain compliance with internal controls and company policies.
• Collaborate with procurement and other departments to streamline processes and resolve issues.
• Assist with audits by providing supporting documentation and reports.

Qualifications

• Education: Associate degree in Accounting, Finance, or a related field (Bachelor’s preferred).
• Experience: 2+ years of accounts payable or general accounting experience.
• Skills:
  • Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle).
  • Strong Microsoft Excel skills.
  • Excellent organizational, time management, and communication skills.
  • Ability to handle confidential information responsibly.

Preferred Qualifications

• Experience with ERP systems.
• Knowledge of GAAP and internal control principles.
• Previous experience in a fast-paced or high-volume AP environment.
• Ability to multi-task.

Work Environment

• Office setting with a standard Monday–Friday schedule (onsite).