Accounts Payable Manager

SXSE Enterprises; San Juan (PR); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Sick leave (PR)

Paid holidays

Health coverage reimbursement

Christmas bonus

Job summary

SXSE Enterprises in San Juan, PR is seeking an Accounts Payable Manager to own the payables function end-to-end across a multi-entity portfolio. You will lead a small AP team, set procedures, and ensure accuracy in every vendor record and payment.

You will manage onboarding, bank details, and compliance tasks while maintaining stringent controls and timely payment runs. Excellent English required; on-site work in the San Juan area.

Qualifications

• 5+ years of accounts payable experience, including supervising AP staff.
• Native or near-native English proficiency is required.
• Experience running high-volume AP in a multi-entity or multi-location environment.
• Hands-on experience with vendor setup and verification, payment runs by ACH and check, positive pay, and bank portals.
• Working knowledge of three-way matching and approval workflows.
• Proficiency with QuickBooks Online or comparable platforms (Intacct, NetSuite, Xero) and advanced Excel.
• Bachelor's degree in accounting, finance, or a related field, or equivalent experience.

Responsibilities

• Own end-to-end accounts payable process: intake, coding, routing and payment preparation across a large entity portfolio.
• Own vendor records, onboarding and verification, bank detail changes, and 1099 reporting.
• Hire, train and manage 2-3 AP Specialists; review output and enforce deadlines.
• Implement controls to prevent fraud: separation of duties, first-payment flags, positive pay, monthly reconciliations.
• Identify recurring errors and gaps and drive process improvements.

Skills

Accounts payable management

English proficiency

Supervising AP staff

High-volume AP multi-entity

Vendor setup & verification

Payment runs by ACH & check

Positive pay

Bank portals

Three-way matching

Excel

Education

Bachelor's degree in accounting or finance

Tools

QuickBooks Online

Intacct

NetSuite

Xero

Job description

SXSE Enterprises is the financial and legal backbone for a family of operating companies spanning retail, manufacturing and transportation operations, real estate development, construction management, software development and additional consulting and professional services across multiple U.S. states and Puerto Rico.

The Opportunity

We're looking for an Accounts Payable Manager who owns the payables function end to end.

SXSE Enterprises supports primarily cannabis clients across multiple states and entities with a high volume of vendor invoices across many companies. This is a hands‑on management role: you will run accounts payable, build, train and support a team of specialists beneath you, own all vendor records with complete accuracy, and put in place the controls that keep the function working properly.

If you're the kind of person who takes separation of duties personally, who notices when an invoice number is one digit off, and who gets satisfaction from a payment run that goes out right the first time, this role was built for you.

This role is conducted entirely in English. You will work every day with colleagues, vendors, and outside firms on the U.S. mainland, and all written and spoken communication, documentation, and systems are in English. Native or near‑native written and verbal English proficiency is required.

Office hours are 9:00 AM to 6:00 PM, Monday through Friday, 100% on site in the San Juan metro area.

Who Thrives in This Role

You're organized to the point where other people find it slightly intimidating. You're comfortable telling a department head their bill is stuck until they approve it, and telling a vendor you need a bank letter before anything moves. You're not looking to inherit a finished process and maintain it. You want to build the function: hire, coach and manage a team of AP Specialists, write the procedures, and define what done looks like, then let the systems carry it.

What You'll Own

The Payment Cycle

You own invoice intake, coding, approval routing, and payment preparation across a large entity portfolio. You make sure every bill has an approval attached before it is paid, every payment matches what was approved, and nothing is paid twice. You prepare and review payment runs and ensure that payments get released on time.

You own all records of all vendors, and verify before anything gets paid. You own vendor on‑boarding and verification, bank detail changes, W-9 collection, and year‑end 1099 reporting.

Staff Supervision & Development

You hire, train, and manage a team of 2-3 Accounts Payable Specialists. You assign their work, review their output, give feedback on accuracy and timeliness, and hold them accountable for deadlines.

Controls & Process

You own the controls that prevent fraud and the procedures that document them: separation of duties, first-payment flags on new or changed vendors, positive pay, and monthly reconciliations of what was paid to what was approved. You identify recurring errors and process gaps, and you fix them rather than flag them.

What We're Looking For

Required

• 5+ years of accounts payable experience, including 2+ years supervising AP staff
• Native or near‑native written and verbal English proficiency is required
• Experience running high-volume AP in a multi-entity or multi-location environment
• Hands‑on experience with vendor setup and verification, payment runs by ACH and check, positive pay, and bank portals
• Working knowledge of three‑way matching and approval workflows
• Proficiency with QuickBooks Online or comparable platforms (Intacct, NetSuite, Xero) and advanced Excel
• Bachelor's degree in accounting, finance, or a related field, or equivalent experience

Strongly Preferred

• Experience in a regulated or cash-intensive industry: cannabis, hospitality, distribution, grocery, or restaurant groups
• Construction & Real Estate AP experience: pay applications, lien waivers, retainage
• Experience implementing or specifying AP automation, especially using AI like Claude or ChatGPT
• Base salary: $80,000 to $95,000, commensurate with experience
• Two weeks of paid time off, paid sick leave per Puerto Rico law, and eight paid holidays
• Monthly health coverage reimbursement
• Statutory Christmas bonus