Accounts Payable Specialist

Zito Media; Coudersport (Potter County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) Plan

Job summary

Zito Media in the United States is seeking an Accounts Payable Specialist to manage payables for multiple entities, ensure accurate entry, and support timely financial reporting.

Responsibilities include processing invoices, reconciling statements, preparing ACH files, and maintaining vendor relationships while upholding internal controls and compliance standards.

Qualifications

• Basic understanding of accounts payable processes and general accounting knowledge.
• Ability to work independently and prioritize tasks to complete duties.
• Assist in streamlining and improving the accounts payable process.
• Exercise integrity and confidentiality in financial reporting.
• Ability to multi-task.
• Excellent organization skills and attention to detail.
• Comply with national and local financial regulations.

Responsibilities

• Handle accounts payable for multiple entities.
• Analyze invoices/statements for accuracy and address concerns with vendors or other departments.
• Accurately assign cost centers and GL accounts to expenses.
• Ensure invoices are processed and paid timely per procedures.
• Process invoices into the accounting system including data entry and approvals.
• Process and review expense reports, advance requests, and card receipts.
• Prepare ACH files and print/send checks as needed.
• Establish and maintain vendor relationships and respond to inquiries.
• Record miscellaneous bank deposits as necessary.
• Support other accounting/vendor projects as assigned.

Skills

Accounts payable concepts

Independent work

Process improvement

Integrity & confidentiality

Multi-tasking

Attention to detail

Regulatory compliance

Education

High school diploma or GED

Associate's degree or higher preferred

Tools

Microsoft Excel

Microsoft Outlook

Accounting software

Job description

Zito Media has a full-time opening for an Accounts Payable Specialist. This position is responsible for all accounts payable functions for the company that will ultimately assist in the accurate and timely creation of financial statements.

DUTIES & RESPONSIBILITIES

• Handle accounts payable for multiple entities.
• Analyze invoices/statements for accuracy and address any concerns/discrepancies with the vendors and/or other departments within the company.
• Accurately assign cost centers and general ledger accounts to all expenses.
• Ensure invoices are processed and paid timely while adhering to departmental procedures.
• Process invoices into the accounting system including data entry, assigning requests for approval, and monitoring the approval to invoice completion.
• Process and review expense reports, advance requests and credit card receipts/statements.
• Prepare ACH files, print/stuff checks as needed.
• Establish and maintain relationships with new and existing vendors.
• Address vendor payment inquiries.
• Recording of miscellaneous bank deposits as necessary.
• Performs miscellaneous job-related duties including but not limited to additional accounting/vendor related projects as assigned.

QUALIFICATIONS & SKILLS REQUIREMENTS

• Basic understanding of accounts payable processes and general accounting knowledge.
• Ability to work independently, and prioritize tasks in order to complete assigned duties.
• Assist in streamlining and improving the accounts payable process.
• Exercise integrity and confidentiality in financial reporting.
• Ability to multi-task.
• Excellent organization skills and attention to detail.
• Comply with national and local financial regulations.

EDUCATION & EXPERIENCE REQUIREMENTS

• 1-2 years in accounts payable and/or related field preferred.
• High school diploma or GED, Associates degree or higher preferred.
• Proficient in Microsoft Office applications including but not limited to Outlook and Excel.

Zito Media retains the right to change this job description any time. Zito offers a robust benefits package including medical, dental, vision, 401 (k) plan, and discounted services for employees who reside within the Zito coverage areas.

Zito Media is an equal opportunity employer which prohibits discrimination on the basis of race, color, religion, national origin, age or sex. The company encourages job applications from minority and female candidates.