Accounts Payable Specialist

Addison Group; Chattanooga (TN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

Addison Group in Chattanooga, TN is seeking an Accounts Payable Specialist to manage invoice entry, coding, and timely payments in our finance team.

You will work closely with the General Accounting Manager and internal departments, researching discrepancies, generating routine and ad-hoc reports, and supporting audits. This full-time role requires strong attention to detail and effective communication in a dynamic environment.

Qualifications

• Bachelor’s degree in accounting preferred.
• At least 3 years of accounts payable experience preferred.
• Experience with bank payment systems and ERP helpful.
• Strong attention to detail and accuracy.

Responsibilities

• Enter and code vendor invoices within established timeframes to capture discounts.
• Respond to vendor and internal inquiries promptly and accurately.
• Research vendor statements vs. payment history to ensure accurate records.
• Ensure all expense coding is correct and interfaced to Jack Henry.
• Perform EOD processing including AP accruals, AvidPay, ACH, Direct Deposit, checks and interface to Jack Henry.
• Support audits and compliance reporting through clear communication.
• Create entries and reconcile AP accruals to the General Ledger (Jack Henry).
• Obtain documents to maintain valid vendor records.
• Maintain vendor records including year-end 1099 preparation and tax matters.
• Create, review and maintain recurring scheduled payments.
• Ensure all processes follow IRS and regulatory rules.
• Adhere to Accounts Payable Policy.

Skills

Microsoft Excel

Accounting software

Detail oriented

Communication skills

Multitasking

Education

Bachelor’s degree in accounting

Tools

Jack Henry

AvidPay

ACH

Job description

Job Title: Accounts Payable Specialist

Industry: Finance & Accounting

Pay: $20 - $25 / hour

Location (City, State): Chattanooga, TN

Benefits: This position is eligible for medical, dental, vision, and 401(k) benefits

Work Schedule: Full-time, business hours

The Accounts Payable Specialist will work closely with the General Accounting Manager and other internal departments to ensure all vendor invoices are entered into the financial system of record, properly approved and paid timely. The person will be able to research and create reports for regular as well as ad-hoc projects. Strong communication and interpersonal skills are necessary to be successful.

Requirements for the job include being hands on and detail oriented to ensure the accuracy of the invoice entry process. The successful candidate must have the ability to learn new things quickly, not be afraid to challenge the status quo and adapt to an evolving work environment recognizing changes and providing suggestions to handle arising issues.

The person in this position must have an understanding of general accounting, chart of accounts and cost center structure, account reconciliation and resolution.

Essential Job Functions

• Ensures that all incoming vendor invoices are entered and coded within established timeframes to take advantage of discounts offered, and that issues and open items are investigated, communicated and resolved in a timely manner.
• Handle vendor and internal inquiries timely and accurately
• Research vendor statements vs. payment history to ensure accurate records
• Ensures that all expense coding is correct and that required coding changes are made timely and interfaced to Jack Henry
• Perform EOD processing to include but not limited to creating the AP accrual, AvidPay, ACH, Direct Deposit, checks and interface to Jack Henry
• Utilizes communication and interpersonal skills to support timely completion of audits and compliance reporting.
• Create entries as needed and reconcile AP invoice accruals to the General Ledger (Jack Henry)
• Obtain all necessary documents to successfully create valid vendor records
• Maintains vendor records including year-end 1099 preparation and tax related matters.
• Create, review and maintain recurring scheduled payments
• Makes sure all processes and financial recording follow IRS and regulatory rules.
• Ensures all invoices and personal expense reimbursements adhere to the Accounts Payable Policy
• Other duties as assigned by manager

Desired Skills And Experience

• Excellent Microsoft and accounting software skills
• Detail oriented
• Strong organizational skills, ability to prioritize and multi-task
• Ability to work with minimal supervision
• Commitment to ethical behavior with a willingness to adhere to all Bank policies and current financial legislation
• Reliability, flexibility, professional etiquette and sound judgment are important
• Occasional out-of-town travel may be required for training purposes

Education / Experience Requirements

• Bachelor’s degree in accounting preferred
• Bank experience desired
• At least 3 years of accounts payable experience preferred

Perks of Working with Addison Group – Finance & Accounting

• Competitive pay rates aligned with market data
• Access to medical, dental, vision, and retirement benefits
• Opportunities that may lead to long-term or permanent employment
• Direct exposure to hiring managers at well-established organizations
• Multiple job options based on your location and career goals
• Career support including resume guidance, interview preparation, and offer negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.