Accounts Payable Specialist

C. Herman Construction, LLC; Charlotte (NC); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Family/medical leave

Life insurance

8 paid holidays per year

Team outings

Half-days Fridays

Job summary

C. Herman Construction is seeking an Accounts Payable Specialist to join our growing finance team in Charlotte, NC. This role focuses on verifying and processing vendor invoices, handling exceptions, and supporting weekly payment runs using AI-driven processing and Trimble Pay.

You'll work with a collaborative, fast-paced environment, gain experience with job costing, and contribute to audit-ready records. Training is provided to help you grow within our ESOP-owned, growth-oriented company.

Qualifications

• Attention to detail and high accuracy in data entry.
• Strong organizational and time management skills.
• Basic understanding of job costing and accounting principles.
• Associates degree or applicable work history.
• Ability to work independently and in a collaborative, fast-paced environment.

Responsibilities

• Invoice Verification: Review and validate vendor invoices in the AP inbox prior to approval.
• Data Entry: Process and enter overhead invoices.
• Exception Handling: Identify and resolve invoice discrepancies flagged by the AI system.
• Vendor Communication: Serve as the point of contact for vendor inquiries and timely payment resolution.
• Payment Processing Support: Help prepare weekly payments via check and verify terms.
• Job Costing & Coding: Ensure invoices are coded to correct jobs, cost codes, GL accounts, and phases.
• AP Documentation: Maintain audit-ready digital records.
• Reconciliations: Assist with monthly AP ledger reconciliations and month-end close.

Skills

Attention to detail

Data entry

Organizational skills

Time management

Communication skills

Independent work

Education

Associates degree

Tools

Vista by Viewpoint

Trimble Pay

Job description

C. Herman Construction is a general contracting company that specializes in multifamily and mixed-used development. In nine short years, we have grown our client base across the Southeast from relationships and referrals alone, and built projects totaling more than $400 million. Our company is built on a foundation of integrity, collaboration, and a commitment to delivering high-quality projects. As an employee-owned company (ESOP), we prioritize our team’s success, offering a rewarding work environment and opportunities for professional growth.

C. Herman Construction is licensed in NC, SC and GA with offices in Charlotte, Wilmington, Raleigh, Greenville, SC, and Charleston, SC. Come make your mark in a growing company alongside other dedicated, determined, growth driven professionals!

Job Summary

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to join our growing finance team. This is a great opportunity for someone early in their career who enjoys working with numbers, staying organized, and contributing to a collaborative and fast-paced environment. This role will primarily focus on verifying and processing vendor invoices on time, handling payment exceptions, and supporting vendor communication. You’ll work with both AI-driven invoice processing systems and construction billing tools such as Trimble Pay. Training will be provided.

Key Job Responsibilities

• Invoice Verification: Review and validate vendor invoices that have been automatically scanned in the AP inbox by AI before pushing those to the approval process.
• Data Entry: Process and enter overhead invoices.
• Exception Handling: Identify and resolve invoice discrepancies, mismatches, or missing documentation flagged by the AI system.
• Vendor Communication: Serve as the point of contact for vendor inquiries, ensuring timely resolution of payment issues and maintaining positive relationships.
• Payment Processing Support: Help prepare weekly payments via check, verifying payment terms and deadlines.
• Job Costing & Coding: Ensure all invoices are properly coded to correct jobs, cost codes, general ledger accounts, and phases.
• AP Documentation: Maintain organized digital records and ensure audit-ready backup for all transactions.
• Reconciliations: Assist with monthly AP ledger reconciliations and support the month-end close process.

Required Experience

• Strong attention to detail, with a high degree of accuracy in manual data entry
• Good organizational and time management skills
• Basic understanding of job costing and accounting principles
• Associates degree or applicable work history
• Ability to work both independently and collaboratively in a fast-paced environment.

Preferred Experience

• Experience working in a partially automated AP environment
• Knowledge of construction industry documentation and billing practices
• Strong written and verbal communication skills
• 1–3 years of experience in Accounts Payable, preferably in construction or a related industry
• Familiarity with Vista by Viewpoint and/or Trimble Pay or comparable accounting software/billing portal

We offer an environment that encourages professional and personal growth, an excellent benefits package, and a family culture. Join a team that values people and a place where our team members are our greatest asset.

Some benefits include

• Family/medical leave
• Group and Voluntary Life Insurance
• 8 Paid holidays per year
• Company Outings/Team Building Events
• Half-days every other Friday (May-Aug)