Accounts Payable Specialist

C. Herman Construction; Charlotte (NC); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive Salary

Bonus potential

Health, Dental, Vision Insurance

Paid Time Off (PTO)

Employee Stock Ownership

Job summary

C. Herman Construction is seeking a detail-oriented Accounts Payable Specialist to join our finance team in Charlotte. You will verify and process vendor invoices, handle exceptions, and support vendor communications in a fast-paced, employee-owned environment.

You’ll work with AI-driven invoice processing and Trimble Pay, ensuring accurate job costing and timely payments. Training is provided, with opportunities for professional growth within a growing regional contractor.

Qualifications

• Strong attention to detail with high accuracy in manual data entry.
• Good organizational and time management skills.
• Basic understanding of job costing and accounting principles.
• Associates degree or applicable work history.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Invoice Verification: Review and validate vendor invoices scanned in the AP inbox by AI before approval.
• Data Entry: Process and enter overhead invoices.
• Exception Handling: Identify and resolve invoiced discrepancies flagged by the AI system.
• Vendor Communication: Serve as the point of contact for vendor inquiries and timely payment issue resolution.
• Payment Processing Support: Help prepare weekly payments via check and verify terms and deadlines.
• Job Costing & Coding: Ensure invoices coded to correct jobs, cost codes, GL accounts, and phases.
• AP Documentation: Maintain organized digital records and audit-ready backups of all transactions.
• Reconciliations: Assist with monthly AP ledger reconciliations and month-end close.

Skills

Attention to detail

Organizational skills

Time management

Independent & collaborative work

Education

Associates degree

Tools

Vista by Viewpoint

Trimble Pay

Job description

AboutC.HermanConstruction

C. Herman Construction is a general contracting company that specializes in multifamily and mixed-used development. In nine short years, we have grown our client base across the Southeast from relationships and referrals alone, and built projects totaling more than $400 million. Our company is built on a foundation of integrity, collaboration, and a commitment to delivering high-quality projects. As an employee-owned company (ESOP), we prioritize our team’s success, offering a rewarding work environment and opportunities for professional growth.

C. Herman Construction is licensed in NC, SC and GA with offices in Charlotte, Wilmington, Raleigh, Greenville, SC, and Charleston, SC. Come make your mark in a growing company alongside other dedicated, determined, growth driven professionals!

JobSummary

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to join our growing finance team. This is a great opportunity for someone early in their career who enjoys working with numbers, staying organized, and contributing to a collaborative and fast-paced environment. This role will primarily focus on verifying and processing vendor invoices on time, handling payment exceptions, and supporting vendor communication. You’ll work with both AI-driven invoice processing systems and construction billing tools such as Trimble Pay. Training will be provided.

KeyJobResponsibilities

• Invoice Verification: Review and validate vendor invoices that have been automatically scanned in the AP inbox by AI before pushing those to the approval process.
• DataEntry:Processandenteroverheadinvoices.
• ExceptionHandling:Identifyandresolveinvoicediscrepancies,mismatches,ormissingdocumentationflaggedbytheAIsystem.
• Vendor Communication: Serve as the point of contact for vendor inquiries, ensuring timely resolution of payment issues and maintaining positive relationships.
• PaymentProcessingSupport:Helpprepareweeklypaymentsviacheck,verifyingpaymenttermsanddeadlines.
• Job Costing & Coding: Ensure all invoices are properly coded to correct jobs, cost codes, general ledger accounts, and phases.
• APDocumentation:Maintainorganizeddigitalrecordsandensureaudit-readybackupforalltransactions.
• Reconciliations:AssistwithmonthlyAPledgerreconciliationsandsupportthemonth-endcloseprocess.

RequiredExperience

• Strongattentiontodetail,withahighdegreeofaccuracyinmanualdataentry
• Goodorganizationalandtimemanagementskills
• Basicunderstandingofjobcostingandaccountingprinciples
• Associatesdegreeorapplicableworkhistory
• Abilitytoworkbothindependentlyandcollaborativelyinafast-pacedenvironment.

PreferredExperience

• ExperienceworkinginapartiallyautomatedAPenvironment
• Knowledgeofconstructionindustrydocumentationandbillingpractices
• Strongwrittenandverbalcommunicationskills
• 1–3yearsofexperienceinAccountsPayable,preferablyinconstructionorarelatedindustry
• FamiliaritywithVistabyViewpointand/orTrimblePayorcomparableaccountingsoftware/billingportal

Benefits

We offer an environment that encourages professional and personal growth, an excellent benefits package, and a family culture. Join a team that values people and a place where our team members are our greatest asset.

Somebenefitsinclude:

• CompetitiveSalary
• Bonuspotential
• Health,Dental,VisionInsurance
• Family/medicalleave
• PaidParentalLeave
• Company401K
• Short-Term/Long-TermDisability
• GroupandVoluntaryLifeInsurance
• PaidTimeOff(PTO)
• 8Paidholidaysperyear
• CompanyOutings/TeamBuildingEvents
• Half-dayseveryotherFriday(May-Aug)
• Employeereferralprogram
• Employee Stock Ownership