Accounts Payable Specialist

Xplora Search Group; Center Square (PA); On-site; USD 42,000 - 55,000; Full time

Job summary

Xplora Search Group in Center Square, PA is seeking an experienced accounts payable associate to process high-volume vendor and subcontractor invoices with accuracy and timeliness.

Responsibilities include matching invoices to purchase orders, receiving tickets, and contracts; preparing weekly payment runs; resolving discrepancies; and supporting month-end close and reporting for project managers and leadership.

Qualifications

• Experience processing high-volume AP invoices.
• Strong ability to match invoices to POs, receiving tickets and contracts.
• Excellent discrepancy resolution and vendor communication skills.
• Experience maintaining vendor records and supporting documentation (W-9s, insurance, contracts).

Responsibilities

• Process high-volume vendor and subcontractor invoices with accuracy and timeliness.
• Match invoices to purchase orders, receiving tickets, and contracts; research discrepancies as needed.
• Prepare weekly or bi-weekly payment runs (checks, ACH, wires).
• Ensure invoices comply with company policies, project budgets, and contract terms.
• Serve as the primary contact for vendor inquiries regarding invoices and payments.
• Maintain and update vendor/subcontractor files, W-9s, insurance certificates, and contract documents.
• Resolve payment disputes professionally and promptly.
• Reconcile vendor statements monthly and resolve outstanding issues.
• Assist with month-end close, accruals, and AP aging report review.
• Generate reports for project managers and leadership as needed.

Skills

Accounts payable

Vendor management

Invoice processing

Discrepancy resolution

PO matching

Month-end close

Job description

• Process high-volume vendor and subcontractor invoices with accuracy and timeliness.
• Match invoices to purchase orders, receiving tickets, and contracts; research discrepancies as needed.
• Prepare weekly or bi-weekly payment runs (checks, ACH, wires).
• Ensure invoices comply with company policies, project budgets, and contract terms.
• Serve as the primary contact for vendor inquiries regarding invoices and payments.
• Maintain and update vendor/subcontractor files, W-9s, insurance certificates, and contract documents.
• Resolve payment disputes professionally and promptly.
• Reconcile vendor statements monthly and resolve outstanding issues.
• Assist with month-end close, accruals, and AP aging report review.
• Generate reports for project managers and leadership as needed.