Accounts Payable Specialist

The Village Family Services, Inc.; California; On-site; USD 52,000 - 66,000; Full time

Job summary

The Village Family Services, Inc. in California is seeking an Accounts Payable Specialist to support the accounts payable function, process invoices, and assist with related finance projects. This role motivates accuracy, teamwork, and adherence to deadlines.

You will audit statements, manage data entry, respond to vendors, and help with month-end close. Proficiency in Excel and Word, strong attention to detail, and clear communication are essential.

Qualifications

• Bachelor's degree in accounting preferred or related certificate; six months to one year of related experience.
• Experience in accounts payable and familiarity with MIP Fund Accounting is preferred.
• Proficient in Excel and Word; able to calculate figures accurately.
• Typing 60–65 wpm and 10-key by touch; strong attention to detail.
• Excellent written and verbal communication and strong organizational skills.
• Ability to adapt to changing priorities and work under deadlines.

Responsibilities

• Process invoices for payment and print/mail AP checks.
• Audit and reconcile credit card statements and invoices.
• Perform data entry and spreadsheet management.
• Assist with month-end closing and reconciliations.
• Maintain AP files and records.
• Respond to vendor and employee inquiries regarding invoices.
• Generate and analyze AP reports and schedules as needed.
• Assist with special projects and other duties as assigned.

Skills

Accounts payable

Excel

Word

Outlook

MIP Fund Accounting

Typing 60-65 wpm

10-key by touch

Attention to detail

Organizational skills

Communication skills

Follow instructions

Education

Bachelor's degree in accounting or related certificate

Tools

MIP Fund Accounting

Outlook

Job description

POSITION DESCRIPTION

The Accounts Payable Specialist provides support to the accounts payable department and performs accounts payable functions and/or any finance/accounting related project assigned by supervisor. This position requires a person of intelligence and integrity who is highly motivated and team oriented; enjoys analytical work and processes involving many people and issues; demonstrate commitment to TVFS's goals and mission; can work under deadlines and maintain a cooperative spirit in a demanding work environment; and has strong research and resolution skills.

REQUIREMENTS & QUALIFICATIONS

1. Bachelor's degree in accounting preferred or one-year certificate from college or technical school, six months to one-year related experience, or equivalent combination of education and experience.
2. Finance support will demonstrate and possess many of the following qualifications:
   1. Basic experience and knowledge of accounts payable functions.
   2. Knowledge of MIP Fund Accounting system, Outlook and other office equipment.
3. Proficient in Excel and Word, and ability to calculate figures and amounts.
4. Ability to type 60-65 wpm, 10-key by touch.
5. Acute attention to detail.
6. Strong organizational skills.
7. Commitment to excellence and high standards.
8. Excellent written and verbal communication skills.
9. Ability to understand and follow written and verbal instructions.
10. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

DUTIES AND RESPONSIBILITIES

All of the responsibilities listed below are considered essential functions of this position. Additionally, this position is expected to ensure that the core operating values and the strategic direction of the agency are adhered to.

1. Processes invoices for payment; prints and mails accounts payable checks.
2. Audit and reconcile credit card statements and invoices.
3. Performs data entry and spreadsheet management.
4. Perform monthly reconciliations and assist with month-end closing entries.
5. Maintains accounts payable files and records.
6. Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; assists with discrepancy reconciliation.
7. Prints and routes accounts payable reports.
8. Create, maintain and analyze reports and schedules as needed for purpose of but not limit to: supporting account reconciliation, account balance tracking, and for any accounting and department needs.
9. Assists with related special projects as needed.
10. Performs other duties as assigned by supervisor.

Confidentiality and Privacy

Adheres to all legal parameters for ensuring and maintaining clients' confidentiality including HIPAA, State and Federal laws.

The Village Family Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.