Accounts Payable Specialist

Cincinnati Metro; Cincinnati (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Cincinnati Metro is seeking an Accounts Payable Specialist to support the Finance Department in processing invoices and paying creditors promptly. The role focuses on accuracy, efficiency, and maintaining AP records, while providing clerical support as needed.

Responsibilities include responding to vendors and managers, monitoring statements, assembling check runs, and assisting with audits. Candidates should have an Associate's degree and 1–2 years of related experience, with strong attention

Qualifications

• Requires Associate's Degree or equivalent experience.
• 1–2 years related accounts payable experience preferred.
• Excellent accuracy and attention to detail; strong organizational skills.

Responsibilities

• Process invoices for payment and respond to vendor inquiries.
• Monitor vendor statements and resolve discrepancies.
• Prepare weekly check runs and ensure timely payments.
• Maintain AP records and support annual audits as needed.

Skills

Attention to detail

Data entry

Analytical skills

Verbal/written communication

Education

Associate's degree

Tools

Microsoft Excel

Job description

POSITION SUMMARY

Accounts Payable Specialist assists with the day-to-day functions within the Finance Department with a focus on accounts payable. Responsible for processing all invoices received for payments and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This will involve, compiling and maintaining accounts payable records, while also providing clerical and administrative support as needed.

ESSENTIAL FUNCTIONS

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment.
• Pay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks on a weekly basis; resolving purchase order, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; request stop-payments and purchase order amendments.
• Prepare weekly check-run support binder.
• Monitor Accounts Payable email and reconcile vendor statements.
• Review petty cash invoices to ensure correct coding and authorization.
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
• Ensures the ready availability of financial documentation.
• Process manual checks as needed.
• Issue petty cash checks to division managers as needed.
• Prepare vendor 1099 forms on an annual basis.
• Protects organization's value by keeping information confidential.
• Assist in annual audit as needed.
• Accomplishes accounting and organization mission by completing related results as needed.
• Assist in the development of strategies to meet or exceed organizational and department performance goals and objectives.
• Model exemplary internal and external customer service.
• Provide a positive work environment that does not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran.
• Ability to work in compliance with Metro's safety and security policies.
• Other duties as assigned.

POSITION QUALIFICATIONS
Competency Statement(s)

• Communications - Excellent verbal, writing and non-verbal skills. Clear, concise, and persuasive.
• Excellent grammar and punctuation.
• Customer Focus - Excellent problem-solving skills and a desire to exceed customer expectations.
• Employee Development - Accurately identifies and measures own skills and knows when to ask for help in completion of tasks and projects.
• Leadership - Energetic, takes initiative on projects, committed to continuous improvement.
• Professional Integrity - Accountable, honest, fiscally responsible, with the ability to maximize resources.

Education

• Associate's Degree (two year college or technical school) or equivalent years of experience

Experience

• One to two years related experience preferred

SKILLS & ABILITIES

• Exceptional attention to detail and organization
• Must be able to analyze information and apply accounting principles to solve problems with accuracy
• Must have substantial computer and software literacy Proficiency, Data Entry Skills, General Math Skills, excellent verbal & writing skills

WORK ENVIRONMENT

• Office Atmosphere

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Metro is an Equal Opportunity/ affirmiative Action employer. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, veteran status, disability or any other legally protected status. We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.