Accounts Payable Specialist

Vaco; Burlington (MA); On-site; USD 48,000 - 64,000; Full time

Job summary

Vaco in Burlington, MA is seeking an experienced Accounts Payable Specialist to efficiently code, review, and process a high volume of invoices in line with policy. You will match invoices to POs and receiving docs, resolve discrepancies with vendors, and collaborate with Purchasing, Receiving, and Operations to keep payment timelines on track.

Strong attention to detail, 2+ years AP experience, and proficiency in Excel and ERP systems are required.

Qualifications

• 2+ years of accounts payable experience or similar role.
• Strong knowledge of three-way matching and accurate invoice coding.
• Proficiency with Excel and ERP systems; ability to learn new software quickly.
• Demonstrated precision, organization, and time-management in a fast-paced environment.

Responsibilities

• Code, review, and process a high volume of invoices.
• Match invoices to POs, receiving docs, and supporting records.
• Communicate with vendors to resolve discrepancies and obtain missing docs.
• Collaborate with Purchasing, Receiving, and Operations to resolve issues.
• Ensure proper general ledger coding and cost center assignment.
• Support month-end activities including accruals and reconciliations.

Skills

Accounts payable

Three-way matching

Excel

Attention to detail

Time management

Tools

ERP software

Microsoft Excel

Job description

United States, Massachusetts, Burlington

Sep 15, 2026

About the Opportunity

• Accurately code, review, and process a high volume of invoices in accordance with established accounting policies and procedures.
• Match invoices to purchase orders (POs), receiving documentation, and supporting records to ensure accuracy and completeness prior to payment.
• Process approximately 450 invoices per week, maintaining a high level of accuracy and efficiency in a fast-paced, deadline-driven environment.
• Review invoices for discrepancies, including pricing, quantities, tax, vendor information, and purchase order details, and follow up as required.
• Communicate regularly with vendors to resolve invoice discrepancies, obtain missing documentation, and respond to payment or account inquiries.
• Collaborate with internal departments, including Purchasing, Receiving, and Operations, to investigate and resolve invoice and purchase order issues.
• Ensure invoices are properly coded to the appropriate general ledger accounts, cost centres, and departments.
• Monitor invoice workflow and follow up on outstanding approvals to support timely processing and payment.
• Maintain organized and accurate accounts payable records and supporting documentation.
• Assist with month-end activities, including invoice accruals, account reconciliations, and reporting as required.
• Identify opportunities to improve invoice processing procedures, increase efficiency, and reduce errors.
• Maintain confidentiality and exercise sound judgment when handling financial and vendor information.

About You

• 2+ years of experience in accounts payable, invoice processing, or a similar accounting function.
• Strong understanding of the full accounts payable cycle, including three-way matching and invoice coding.
• Demonstrated ability to process a high volume of transactions accurately and efficiently.
• Strong attention to detail with excellent organizational and time-management skills.
• Excellent communication and interpersonal skills, with the ability to work effectively with vendors and internal stakeholders.
• Strong problem-solving skills and the ability to investigate and resolve discrepancies independently.
• Proficiency with Microsoft Excel and accounting or ERP systems; experience with invoice processing or AP automation systems is an asset.
• Ability to prioritize competing deadlines and work effectively in a fast-paced environment.
• Strong numerical and analytical skills with a high degree of accuracy.
• Professional,