Accounts Payable Specialist

FIS, LLC - Freed Industrial Services; Bethlehem (Northampton County); On-site; USD 55,000 - 75,000; Full time

Job summary

FIS, LLC - Freed Industrial Services is seeking a detail-oriented Accounts Payable Specialist to support multi-state construction operations. The role emphasizes processing high-volume invoices, accurate coding, and strong internal controls to ensure timely payments.

With 2–5+ years of AP experience and proficiency in QuickBooks or similar ERP systems, you will collaborate with project managers and vendors in a fast-paced, in-person environment.

Qualifications

• 2–5+ years of Accounts Payable experience (construction or contractor experience strongly preferred).
• Knowledge of multi-state payroll and compliance requirements is a plus.
• Strong attention to detail and organizational skills.
• Proficiency in accounting software (e.g. QuickBooks, or similar ERP systems).
• Strong communication and problem-solving skills.

Responsibilities

• Process high-volume invoices for multi-state operations, ensuring accuracy and proper coding
• Review and verify invoices, purchase orders, and approvals in accordance with company policies and union requirements
• Manage vendor payments, including checks, ACH, and wire transfers
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain accurate records and documentation for audit purposes
• Ensure compliance with union agreements, prevailing wage requirements, and multi-state regulations
• Assist with month-end closing, accruals, and reporting
• Communicate with vendors, project managers, and internal teams to resolve payment issues
• Support 1099 preparation and year-end processes

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Tools

QuickBooks

Job description

Job Description

Job Description

We are seeking a detail-oriented and reliable Accounts Payable Specialist to support our growing operations across multiple states. This role is ideal for someone experienced in handling high-volume AP processes within a construction environment, ensuring compliance, accuracy, and timely payments.

** Key Responsibilities**

• Process high-volume invoices for multi-state operations, ensuring accuracy and proper coding
• Review and verify invoices, purchase orders, and approvals in accordance with company policies and union requirements
• Manage vendor payments, including checks, ACH, and wire transfers
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain accurate records and documentation for audit purposes
• Ensure compliance with union agreements, prevailing wage requirements, and multi-state regulations
• Assist with month-end closing, accruals, and reporting
• Communicate with vendors, project managers, and internal teams to resolve payment issues
• Support 1099 preparation and year-end processes

** Qualifications**

• 2–5+ years of Accounts Payable experience (construction or contractor experience strongly preferred)
• Knowledge of multi-state payroll and compliance requirements is a plus
• Strong attention to detail and organizational skills
• Proficiency in accounting software (e.g. QuickBooks, or similar ERP systems)
• Strong communication and problem-solving skills

** Work Environment**

• Full-time, in-person position
• Collaborative, team-oriented environment supporting multi-state operations
• Fast-paced setting with opportunity for growth

Company Description

FIS, strives to provide superior service in the industrial, commercial, telecommunication, and utility market. The safety of our team, their families, and our partners is our first priority. We believe in building lasting relationships through mutual respect and understanding. We vow to complete each project as safely and efficiently as possible while respecting our partners’ time and financial investment.

Company Description

FIS, strives to provide superior service in the industrial, commercial, telecommunication, and utility market. The safety of our team, their families, and our partners is our first priority. We believe in building lasting relationships through mutual respect and understanding. We vow to complete each project as safely and efficiently as possible while respecting our partners’ time and financial investment.